Administration Officer

1 week ago

Brisbane, Australia Queensland Corrective Services Full time

Control and maintain all monies receipted for prisoner trust funds, prepare necessary documentation for banking of same, including attending to any general enquiries regarding prisoners' trust monies.
- Check and compile weekly prisoner remuneration payments, including the correct payment of the amenities allowance and board and lodging where applicable.
- Prepare discharge documentation relating to any trust monies held, including travel arrangements for prisoners.
- Prepare documentation for valuables and monies for prisoners transfer.
- Compile all trust fund expenditure vouchers.
- Prepare monthly reconciliations of all prisoner trust funds.
- Oversee the preparation of documentation associated with the disposal of prisoners' unclaimed cash and valuables.
- Undertake a range of administrative and management support activities to enable a responsive service to the Department.
- Comply with all policies, procedures and instructions given for workplace health and safety at the workplace by the Department. In addition model appropriate behaviours to ensure employees, contractors and visitors are not exposed to risks to their health and safety.
- Participate in the development, implementation and evaluation of efficient and effective work systems.
- Perform data entry and enquiry functions on database programs.
- Examine incoming correspondence to determine action.
- Undertake general administrative duties as requested supporting management including diary management, organising meeting rooms and teleconferences, minute taking, word processing and spreadsheets, answering telephone enquiries, photocopying and faxing.
- Book travel including accommodation, car hire and flights.
- Provide advice on general administration aspects of the area operations.
- Liaise with officers at all levels within both public and private sectors in relation to the office activities.
- Manage own work-flow by negotiating and confirming work priorities for work completion in consideration of the needs of other officers.
- Efficient time management skills and the ability to prioritise tasks as demands arise and with competing priorities.
- Ensure the confidentiality of all documentation handled and maintain a secure filing system.
- Process professional and personal visitor bookings for the centre.
- Provide information about visitor booking processes and answer queries on the day of the visit.
- Undertake procurement and financial processing duties requiring financial reporting, purchase orders, corporate card reconciliation, monitoring of transactions and conduct banking as required.
- Undertake the IT system administrator role providing centre support for the phone and computer systems.
- Provide administration for asset and fleet management.

Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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