Business Development Administrator

Retail Asset Management
- Full Time
- Sydney, NSW

**Together, we can do great things**

We shape leading experiences across office, retail, logistics and student accommodation.

We’re one of Australia’s largest property groups, managing $35 billion worth of assets across the country.

Our sustainable returns from investments come from focusing on what matters most to customers — a great experience and doing good. Every day, our people are driving positive impact for people, place and planet. They’re inquisitive, pioneering industry firsts and pushing new ideas to deliver exceptional outcomes.

This passion and expertise creates an employee experience that puts wellbeing, flexibility and opportunity first.

Come join us.

**The role**

We are seeking a highly organised and proactive professional to provide administrative support and assistance to the Business Development team involved in casual mall leasing.

This role will be key in managing the creation of sales materials, coordinating media production and installations and supporting the with debt reconciliation and compliance. Your contributions will drive operational efficiency and help drive the ongoing growth and success of our pop up and media sales nationally.

**What you will be doing**
- Creating and maintaining a variety of sales materials, both online and offline, as well as assisting in developing sales proposals, ensuring quick response times and streamlined processes.
- Overseeing the media production and installation process, including obtaining quotes, managing artwork, securing approvals and handling purchase orders.
- Coordinating major brand activations, including design, display, photography, risk management, site access forms and bespoke bump-in packs.
- Providing coverage for Business Development Executives (BDEs) during periods of leave or unavailability, ensuring smooth handovers and continuity of operations. This includes expanding site relationships, managing booking timelines, debt management and overseeing paperwork.
- Assisting with post-campaign reporting for major campaigns, including digital media reporting and other ad-hoc reports as required.
- Monitoring and managing debt reconciliations, providing administrative support, reporting and resolving payment-related issues
- Setting up new clients and suppliers into the relevant systems, ensuring processes are followed, onboarding of new suppliers including troubleshooting account setups when required.

**What makes you stand out**
- To be successful in this role, you will need a background in administration focused role, within property, sales support or account management areas and have a strong attention to detail.
- A independent thinker, you will have the ability to take the initiative and look at ways to continually improve process.
- You are able to identify key priorities, manage multiple tasks and deliver initiatives within set timeframes and are able to build effective working relationships.
- You will also need exceptional communication skills, sound Office computing skills and the ability to present to stakeholders.
- This is a fast paced and hands-on role that will suit an administration generalist, with strong problem solving skills and who thrives in a dynamic environment.

**What makes us stand out**

**We value our people**
- Enjoy flexible working arrangements and generous leave options.
- Experience market-leading parental leave benefits including 22 weeks paid leave for either carer and childcare allowance once you return to work.
- Embrace diverse and challenging career opportunities, supported by our dedicated Learning & Development Team committed to your growth.
- Engage in comprehensive Wellbeing programs and benefit from market-leading policies and support tailored to diverse needs.
- Be recognised by peers through nomination awards and take part in our generous Employee Referral Program.

**We know the power of a great experience**
- Ranked 5th in the 2024 Gender Equality Global Report released by Equileap.
- Placed 1st of real estate investment trusts in the S&P Global Corporate Sustainability Assessment 2025 Yearbook.
- Earned a silver ranking in Australian Workplace Equality Index (AWEI) for LGBTQIA+ inclusion.
- Awarded our fifth consecutive Employer of Choice for Gender Equality citation from the Workplace Gender Equality Agency (WGEA) in 2023-2025.
- Accredited Family Inclusive Workplace.
- Committed to our second Stretch Reconciliation Action Plan (RAP).

**Everyone counts**

**Let’s get started**

If this role sounds like you, we want to hear from you. Go for it