Studio / Office Manager

6 days ago

Sydney, Australia Unispace Full time

We continue to revolutionize the creation of workplace to meet the needs of today's ever-changing global brands. Our agile, end-to-end experience, delivered seamlessly across borders, is powered by strong client partnerships and enabled by sound workplace intelligence and transformational technology.

We believe that everyone should work in an environment that inspires productivity, peak performance and delivers wellbeing. Across our 48 global studios we see that positive work environments foster open, collaborative and supportive cultures populated by highly independent, motivated people. While our core business is strategising, designing and building workplaces for some of the biggest brands in the world, we know our people are our #1 asset. We look after them with an extensive Employee Value Proposition program which includes rewards and recognition, career development and a focus on wellbeing.

**The opportunity**:
We are looking to hire a a dynamic and enthusiastic studio manager to work in our Sydney office. Your duties include being the first point of contact for guests. You will ensure our studios are professional workspaces that reflect our business values and provide support to assist our team in the smooth running of the business.

**Responsibilities**:

- Ensure Front of House and Sydney Studio space is maintained to a high standard at all times
- Greet team and guests in a way that embodies the Unispace values and culture
- Manage studio supplies including ordering and stocktaking of stationery, groceries, alcohol etc
- Assist team members with meeting room set up and pack down
- Maintain kitchen equipment, including daily clean of coffee machine
- Provide adhoc accurate and high-quality administrative support as required
- Manage meeting room calendar bookings
- Manage all incoming and outgoing mail, couriers etc.
- Database management - staff phone lists, health & safety reps (i.e. fire wardens and first aiders)
- Liaise with suppliers (including building management, cleaners etc.)
- Contribute to the creation of a high performing, innovative team environment
- Identify and report risks to Health & Safety Manager/People & Culture BP whilst operating in compliance with safe and ethical practices
- Organise catering for internal meetings and events
- Support with events for our internal and external stakeholders
- Organising end-to-end travel for Australian team members, including flights, rental cars, and accommodation
- Build and maintain relationship with travel suppliers, including our preferred hotels and corporate travel provider
- Onboarding and offboarding

**Your experience**:

- Business / Administration Qualification or equivalent experience
- Front of House or Reception
- Providing administrative support to a team or office
- Customer service
- Discretion and confidentiality
- Attention to Detail
- Organisational agility
- Time Management
- Strong commitment to excellent customer service and principles
- Administration and data entry

**What do we offer?**

You will join our fun and collaborative work culture. A stunning office environment - Where you can sit at a new desk, next to a new team member every day, where there are ongoing opportunities to be curious, to learn and to grow. The opportunity to grow your career and a chance to really step up and make a difference.

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