Planning Support Officer

Wood is currently recruiting for an experienced Planning Support Officer to provide general administration, reporting and support for the planning team. This role reports directly to the Planning & Completions Superintendent at the Ampol Refinery in Brisbane, Australia

This is a new role to support the expansion and growth of the Planning team.

**#LI-Site**

**The Role**

This is an exciting opportunity for a Planning Support Officer who can coordinate work plans, manage data information, and handle tasks with varying deadlines in a fast-paced environment.

In this role, you will ensure that administration and technical work plans, schedules and overall tasks are maintained and delivered efficiently daily.

You will join a team that values innovation, teamwork, and professional growth.

**Our Clients and Projects**

**Designing the future. Transforming the world.**

At Wood, we’re not just about maintaining infrastructure—we’re about transforming industries. We’ve been embedded in the Lytton Refinery for over a decade, working closely with Ampol to deliver top-tier maintenance and operational excellence.

Our team of engineers, planners, supervisors, team leads, quality control, contract management, mechanical and electrical technicians, logistics, payroll, site administration, project management and human resourcing are committed in producing and distributing petroleum and fuel safely and efficiently to customers and stakeholders.

**What we can offer**
- **Meaningful and interesting projects**- critical energy infrastructure that powers Australia
- **Flexible working arrangements**- balance work and life with ease
- **Commitment to Diversity and Inclusion**- we welcome talent from all backgrounds.
- **Competitive renumeration package**- get rewarded for your skills and expertise
- **Culture of Innovation and Collaboration**- work with industry leading experts in a high-performance environment

**Planning Administration**
- Provide administrative support to the Planning Team, ensuring compliance reporting, auditing processes and record keeping requirements are maintained
- Manage Induction & Onboarding Process for contractors & vendors
- Report on key performance indicators (KPIs) for maintenance efficiency and compliance
- Administer the Request for extension (RFE) database
- Compile and submit compliance reporting for contract, regulatory and system compliance
- Utilise CMMS and management platforms for document controls & distribution
- Conduct month end tasks, including EOL report, CMMS data integrity checks, Maintenance communication dashboarding etc.

**Cost Control Administration**
- Entering, validating, and forwarding invoices for approval and payment
- Creating purchase requisitions/addendums and new vendor requests
- Setting up SAP numbers for new contractor employees and updating Sipass.
- Conducting month-end tasks, including receiving contractor claims, performing validation checks, and compiling accruals sheets.

**What makes you remarkable?**

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

**Qualification/Skills**
- Minimum of 3 years’ experience in administrative or relevant role
- Experience in handling invoices, receipts, requests and discrepancies
- Previous experience in SAP PM module.
- Proficiency in using Microsoft Office Suite Products
- A high level of interpersonal, organizational and communication skills.

Wood encourages Australian Aboriginal and Torres Strait Islander peoples to apply.

If you’re an experienced Planning Support Officer, ready to take on your next challenge, we want to hear from you.

**Diversity Statement**

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.