Office Services Assistant

**Introduction**:
About us
Vincents, we see the world from every angle.
We are a national professional services firm with deep expertise in Forensic, Tax and Advisory. We have been supporting our clients to explore all aspects of their business and financial affairs for over 36 years.
Our shared purpose is to provide our clients with a clear direction when they need it most. Our mission and core values provide the guiding principles for our people - extraordinary client service, continuous improvement, celebrate success and one Vincents team.
**Description**:
About the role
Do you enjoy being the go-to person who keeps the office running smoothly? We're looking for a friendly and reliable Office Services Assistant to support our busy Brisbane office. In this hands-on role, you will work closely with the Operations team to deliver high-quality service, assist with daily office needs, and help create a positive experience for our people.
Support day-to-day office operations, maintaining a professional front-of-house presence.
Assist with meeting room bookings, setups, and pack downs for internal functions and events.
Provide reception relief and manage incoming telephone enquiries
Coordinate incoming and outgoing mail and deliveries, ensuring accurate handling and distribution.
Work with the Marketing team to support smooth delivery of events, including setup and pack down.
Organise catering for meetings, training sessions, and events, ensuring everything runs seamlessly.
Maintain kitchen areas to a high standard of cleanliness and organisation.
Monitor and manage stock levels for kitchen and catering supplies, including ordering and restocking.
Provide general administrative support to the Corporate Services team as needed.
**Skills and Experiences**:
About you
Previous experience in a similar office support or customer-facing role is ideal, however backgrounds in front-of-house, hospitality, or customer service are highly valued.
Exhibit proficiency in Microsoft Office and developed computer literacy.
High level of attention to detail and the ability to work well under pressure to meet deadlines.
Effective communication skills, both written and verbal.
Comfortable working independently and as part of a collaborative team.
Positive ‘can-do’ attitude with a genuine desire to help and support others.
Understand the value of creating a welcoming, professional environment for all.
About the Vincents experience
Our people are our greatest strength. Some of the ways in which we support you include:
Flexible and hybrid working options to support you, your team, and your clients in the most meaningful way
An additional day of leave a year - VinDay - to use however you choose
A flat leadership structure that has a genuine open-door policy alongside a supportive and friendly work environment
Ad hoc bring your dog into work days
A Learning framework to support your technical, operational, interpersonal and leadership growth and development on an ongoing basis
Support with formal accreditations, relevant courses, or post graduate study
Regular learning programs around employee wellbeing alongside an Employee Assistance Program for you and your immediate family
A nominated People Experience Team who drive our firmwide People Engagement Plan
Retail and wellbeing benefits through our workplace benefits platform
A competitive employee referral program to enable you to be rewarded for introducing talent into our business
A client referral incentive program that rewards you for the growth of our business.
Monthly 1-1s with Directors to help you with personal and professional development
An active social calendar of regular formal, informal and I&D events
We’re committed to building a diverse, inclusive and equitable community for everyone at Vincents.
Vincents is an equal opportunity employer. If you feel you do not meet some of the expectations listed above, but find the role interesting, we would still like to hear from you.