Administration Assistant

2 weeks ago

Melbourne, Australia G4S Full time

WHAT G4S OFFER
- Opportunity to work with a dedicated and supportive team
- Be part of a team where you can learn and grow in a challenging and rewarding role
- Great work-life balance, Monday through to Friday onsite at Port Phillip, 8am to 4pm
- Competitive Salary and Employee Benefits

ABOUT THE ROLE and THE TEAM
We are looking for highly organised and detail-oriented Administration Assistant to join our Offender and Clinical Services teams at Port Phillip Prison. In this role, you will work to provide administrative support to the broader team of over twenty, including the Offender Services, Reintegration, Health Services, Program and Integration Coordination, and Clinical Services team.

**Daily duties will include**:

- Assist in the production and distribution of reports and correspondence for the Offender Services support functions
- Daily upkeep of numerous databases, such as RPS, CVIMS, EJS, and PIMS to support prisoner program plans, compliance and obligations with contractual KPI's
- Administer meetings and meeting minutes, as directed
- Provide data analysis support and trend analysis support through excel tools
- Assist in the administration and coordination of Programs for the department
- Assist in the administration and coordination of Cultural and Religious Event including but not limited to NAIDOC and Ramadan

ABOUT YOU
- Experience with meeting minutes, volume administration, record keeping and file maintenance
- Intermediate experience with Microsoft and Google Suites, particularly Excel/Sheets for reporting purposes
- Experience managing highly sensitive information in a secure and confidential manner
- Experience with coordinating and planning events

ABOUT G4S ANZ and PORT PHILLIP PRISON
G4S, An Allied Universal® Company is a leading security and facility services company that provides proactive security services and cutting-edge smart technology to deliver tailored, integrated security solutions. Through a global workforce of approximately 800,000 people, we have the resources to deploy efficient processes and systems to help deliver our promise locally: keeping people safe so our communities can thrive. In Australian and New Zealand, we have an extensive network and more than 2,000 employees supporting our local communities and customers. We believe there is no greater purpose than serving and safeguarding customers, communities and people in today's world.
Port Phillip Prison is the largest maximum-security prison in Victoria, with over 1000 inmates, 650 employees, and multiple specialist units that provide employment, health, education and medical programs and services. G4S has managed and operated Port Phillip Prison on behalf of Corrections Victoria since it opened in 1997.
G4S is responsible for ensuring all people in our care, including sentenced prisoners and those on remand are supervised and managed in a secure, safe and humane manner.

  • Administrative Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Arden Truss Full time

    Arden Truss is a growing Truss Manufacturer in Melbourne providing new business opportunities in the construction industry. We design and manufacture roof and floor trusses and provide framing materials for your building needs.Role DescriptionThis is a full-time on-site role for an Administrative Assistant located in Dandenong, VIC. The Administrative...

  • Administrative Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Arden Truss Full time

    Arden Truss is a growing Truss Manufacturer in Melbourne providing new business opportunities in the construction industry. We design and manufacture roof and floor trusses and provide framing materials for your building needs.Role DescriptionThis is a full-time on-site role for an Administrative Assistant located in Dandenong, VIC. The Administrative...

  • Administration Assistant

    2 weeks ago

    Melbourne, Victoria, Australia St Mary'S College For The Deaf Full time

    Home- Job Info- Education Support Employee**Role Description/Criteria**The Administrative Assistant (PA) provides personal assistance to the Principal, providing secretarial support and diary management. The Administrative Assistant (PA) is also responsible for ensuring the efficient management of the reception and general administration duties. The duties...

  • Administrative Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Flinders Christian Community College Full time

    Administrative Assistant**Tyabb Campus*****Part-Time (0.4 FTE) Permanent****Commencing January 2025**The Administrative Assistant will provide administrative support to our Secondary School at Tyabb Campus, assisting in daily office duties, sub-school events, secondary student administrative support and administrative support to the Head of Secondary. This...

  • Assistant Administrator

    2 weeks ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time $70,086 - $77,430

    Job OpportunityThe role of an Administrative Support Officer involves providing administrative support to the Solicitor to the Senior Master and legal officers in a division of the Supreme Court of Victoria. Key tasks include assisting with drafting correspondence, handling phone calls, and assisting with payment transactions. The successful candidate will...

  • Administrative Assistant

    2 weeks ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time $40 - $72

    Administrative Assistant JobWe are seeking an experienced and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing front-of-house reception and administration duties.This is a part-time position working 26.25 hours per week, Monday, Thursday and Fridays from 8:45am to 6pm. As an Administrative...

  • Administrative Assistants

    2 days ago

    Melbourne, Australia Tech Domain Full time

    Join our dynamic team at E-Vehicle Company, a leading innovator in the electric vehicle industry, as we expand our operations in Australia. We are committed to sustainability and cutting-edge technology, providing eco-friendly transportation solutions. Role Overview: We are looking for organized and proactive Administrative Assistants to support our growing...

  • Administration Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Sai Home And Community Care Full time

    Work with a supportive, caring team in an established business- Free parking, great location and public transport accessible- Opportunity for growth and development**About the Role**Reporting directly to the Operations Manager, our administrative assistant's main duty is to provide administrative assistance to the management team. The role requires the...

  • Administrative Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Monash Health Full time

    Location: Melbourne | Eastern MetropolitanJob type: Not providedOrganisation: Monash Health**Salary**: Salary not specifiedOccupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Health and Allied Health, Human Resources, ProcurementReference: 54591Monash Health is excited to announce new Administrative Assistant positions...

  • Administrative Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Monash Health Full time

    Reference Number- 54591- Employment Type- Full Time Ongoing, Part Time Ongoing- Entity- Monash Health- Department- Surgical, Perioperative and Procedural Division- Location- Dandenong Hospital- Position Summary- Support our Anaesthesia Departments and Directors- Dandenong Hospital based or work across multiple sites- Full and Part time positions...