Digital Records Coordinator

Division: Corporate Services
- Location: Parramatta, NSW, AU, 2150
- Req ID: 72343

**Digital Records Coordinator**
- **Full time, Temporary opportunity - up to 6 months with the possibility of extension**:

- **Location: Parramatta CBD with access to hybrid work arrangements**:

- **Clerk Grade 5/6 - Salary from $97,027to $107,059 + super and annual leave loading**:

- **Diverse and inclusive organisation with generous leave entitlements, including flex leave and access to Fitness Passport**

**Your role**

As part of the Information Management (IM) group, the Digital Records Coordinator is responsible for providing advice and supporting the implementation of records management programs and activities in line with relevant policies, procedures and guidelines, to facilitate the achievement of the Department’s records management function objectives.

**What you’ll do**
- Provide advice to employees on records management and related functions to ensure all relevant business information to be recorded, maintained and secure.
- Assist information asset owners/custodians in developing, supporting and maintaining digital records solutions and initiatives.
- Coordinate and collaborate with business units across the Department to implement and transition from physical to digital records management.
- Collaborate with internal stakeholders to deliver digital records management solutions across DCJ to meet changing business needs.
- Embed Records management policies, guidelines and principles into business system design and processes.
- Work with projects and existing teams to define how information should be created, managed, used and deleted.
- Collaborate with project teams to embed records management by design into new solutions.

**What we’re looking for**
- Proven experience in digital records management including developing rollout strategies and implementing systems.
- Strong analytical skills with the ability to assess complex information and develop effective digital records solutions.
- Comprehensive understanding of records retention schedules and compliance requirements.
- Excellent project management and stakeholder engagement skills, with the ability to collaborate across teams and provide expert guidance.

Download the role description.

**What We Offer**

We offer a variety of benefits, including:

- A challenging and rewarding career
- Flexible, autonomous work environment
- Competitive pay and conditions
- Training and development opportunities to build and maintain capabilities
- Health & Wellbeing and Employee Assistance Programs.

Want more information? Visit our website to see more information on Working for us.

**We do work that really matters**

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

**Are you ready to join us?**

Click apply, attach an up-to-date résumé (maximum 5 pages) and a cover letter (maximum 3 pages) addressing the 2 targeted questions below with a brief outline on how you meet the requirements of the role:

- Targeted Question 1: How do you ensure the accuracy and integrity of digital records while managing large volumes of data, especially when faced with unexpected challenges, and how do you communicate these solutions to stakeholders?
- Targeted Question 2: Can you describe a time when you encountered a significant problem with a digital records management system? How did you resolve it, and what tools or strategies did you use to ensure customer satisfaction?

**Applications close**14 February 2025 at 11:59pm AEST.

**Got a question?**

Visit Recruitment adjustments on the DCJ website to learn more.

**Inclusion and Diversity lies at the heart of how we recruit**

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

**Other Information**

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information visit Your recruitment journey on the DCJ website.