Personal Assistant to Group Head of Business

7 days ago

Sydney, Australia Stockland Full time

**Supporting with a range of administrative and workflow management**:

- **2-year maximum contract, flexible workplace**:

- **Sydney CBD**

We are looking for a highly organised and proactive Personal Assistant to support our Group Head of Business Improvement, in administration, communication, and information/workflow management, and help to improve Stockland’s brand and the managers profile, partnerships, and relationships with key stakeholders and Government.

**Key responsibilities include**:

- Perform information management, including collection and maintenance of files/records, correspondence, and project files for easy retrieval
- Perform diary and workflow management with a focus on diary management, travel, organisation of approvals and the provision of solid administrative secretarial support including the preparation of minutes, agendas and PCG reports
- Assist in maintaining appropriate systems, procedures and controls
- Provide updates to the Group Head of Business Improvement and key business and people issues
- Provide a warm and helpful interface between Group Head of Business Improvement, the Senior Leadership Team and the key stakeholders
- Represent Stockland in a manner that enhances the brand and Stockland’s values
- Liaise with stakeholders to ensure meetings are attended, reports/presentations are prepared within the set deadlines and build strong relationships through effective communication
- Support the Group Head of Business Improvement to meet agreed people management timeframes, objectives and reporting
- Act as liaison for the Group Head of Business Improvement and maintain an approachable, professional, and helpful attitude

**About you**
- You bring experience supporting a General Manager or a Senior Manager, one on one, would be preferable
- Experience in managing the process to prepare and submit documents for Senior Leadership Team and Board Committees
- Strong administration skills with intermediate to advance skill level across the Microsoft Office Suite
- Highly organised, strong sense of initiative, exercises discretion and a proactive approach
- Experience in managing events and projects requiring flexibility to meet deadlines

**The Stockland Proposition**

At Stockland we are a community delivering outcomes that benefit the community at large. We work collaboratively and inclusively, building strong working relationships. Our portfolio is diverse and so are the opportunities for professional and career development. We are committed to providing our people with broad experiences to build a successful career.

We recognise the importance of flexibility and work life-quality and over 80% of our employees have informal or formal flexible work arrangements. Additionally, Stockland has a strong commitment to achieving the best outcomes through an inclusive and collaborative culture. Our customers come from diverse backgrounds and we want our teams to reflect this.

We offer competitive remuneration and benefits. Benefits include free to access or subsidised lifestyle, health, well-being and financial services products.

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