Executive Support

2 weeks ago

Gladesville, Australia Mini Masterminds Full time

**About Mini Masterminds**:
At Mini Masterminds, we extend beyond providing a secure and supportive setting for our children. We firmly believe that fostering innovation is integral to nurturing young minds. Through exposure to various experiences and engaging activities, we cultivate a sense of achievement and excellence in even the simplest tasks. Our commitment to delivering top-tier early learning guarantees that every child receives an exceptional foundation for life's journey.

**Position Overview**:
We are seeking a dynamic and proactive Executive Support Specialist to join our team. As an Executive Support, you will play a pivotal role in ensuring the smooth operation of our executive team by providing high-level administrative assistance and exceptional organisational support.

**Key Responsibilities**:

- Manage and maintain executives' schedules, appointments, and travel arrangements.
- Coordinate meetings, conferences, and special events, including agenda preparation, venue booking, and logistics coordination.
- Prepare and distribute correspondence, presentations, reports, and other documents on behalf of the executives.
- Conduct research, compile data, and prepare materials for meetings and presentations.
- Serve as the primary point of contact for internal and external stakeholders, including screening calls, responding to inquiries, and managing correspondence.
- Handle confidential information with discretion and professionalism.
- Assist with special projects and initiatives as assigned by the executive team.
- Provide general administrative support to the executive team as needed.

**Qualifications**:

- Bachelor's degree in business administration, communications, or related field preferred.
- Proven experience in an executive support role or similar administrative position.
- Exceptional organisational and time management skills with the ability to prioritise tasks and meet deadlines.
- Strong communication skills, both written and verbal, with a high level of professionalism.
- Ability to maintain confidentiality and handle sensitive information with tact and discretion.
- Flexibility and adaptability to work in a fast-paced environment and respond to changing priorities.
- Positive attitude, proactive mindset, and a strong team player.

**Benefits**:

- Competitive remuneration
- Childcare Discount
- Learning & Development pathway & ongoing training
- A great work/life balance supported by rotating rosters
- Continuous career development opportunities with the support of a dedicated management team

**How to Apply**:
Join us at Mini Masterminds and be part of a team that is dedicated to inspiring curiosity, creativity, and lifelong learning

Mini Masterminds is an equal opportunity employer and welcomes diversity in the workplace. We encourage individuals from all backgrounds to apply.

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