Administration Support Officer
14 hours ago
Primary Clinical Services Werribee, VIC Part-time
13/5/2025
- Werribee location | Onsite parking, close to public transport
- Part time ongoing position | 2 days per week
- Join a passionate headspace | Support youth mental health
About Orygen and headspace
Orygen is Australia’s Centre of Excellence in Youth Mental Health and the largest translational research organisation dedicated to youth mental health in the world.
For over 30 years, Orygen has led groundbreaking early intervention and developed evidence-based models of care to improve the mental health outcomes of young people aged 12-25.
headspace is a world-first youth mental health initiative that supports young people who are going through a tough time; whether it’s depression, anxiety, relationship break-ups or alcohol and other drug issues. The youth-friendly services at headspace are aimed at teenagers and young adults in recognition of the fact that 75 percent of mental disorders emerge before the age of 25 years.
About the job
The Administration Support Officer will provide operational support to the Senior Administration Officer of headspace Werribee to ensure the effective delivery of all administrative functions.
Reporting to the Senior Administration Officer you will:
- Client Reception and Support: Welcome and assist young people, families, and friends with enquiries and appointments; maintain a professional and friendly demeanour both in-person and via phone.
- Administrative Operations: Manage client records, schedule appointments, follow up on DNAs, and ensure accurate, timely handling of referrals, correspondence, and medical documentation.
- Centre Coordination: Ensure the centre is tidy, stocked, and youth-friendly; coordinate meeting rooms, catering, and supply orders while monitoring infection prevention and medical equipment.
- Team Collaboration and Training: Provide consistent communication on processes, support emergency procedures, and assist in training new administration staff through shadowing and mentorship.
Skills and experience
The following criteria must be met for consideration for this position:
- Administrative and Technical Expertise: Proven ability to deliver high-standard reception and administrative services, including advanced word processing, computer skills, and familiarity with medical software and Medicare billing systems.
- Knowledge and Compliance: Understanding of relevant legislation, policies, workplace health and safety practices, and confidentiality requirements, with the ability to uphold privacy standards.
- Communication and Collaboration: Strong interpersonal skills to effectively engage with young people, families, and diverse stakeholders, fostering a welcoming and inclusive environment.
- Problem-Solving and Initiative: Demonstrated capacity to multitask, exercise initiative, and solve problems efficiently while maintaining high levels of accuracy and attention to detail.
**Benefits**:
- Salary of $31.40 per hour + 11.5% superannuation and $15,900 in NFP salary packaging + $2,600 meals and entertainment card.
- Support Orygen's mission for youth mental health and contribute to positive social change.
- Be part of a team that values collaboration and innovative thinking, driving impactful results.
- Benefit from a location that is easily accessible by public transport and offers amenities that support a healthy work-life balance.
- Engage in innovative projects alongside passionate professionals across various disciplines.
How to apply
This is a part-time (0.4FTE - 2 days a week), ongoing position.
-
Administration Support Officer
1 week ago
Werribee, Australia Orygen, The National Centre of Excellence in Youth Mental Health Full timePrimary Clinical Services Werribee Casual 11/2/2025 - Western suburbs location | headspace Werribee, Melton and Sunshine - Join a multidisciplinary team | Work directly with young people - Casual position | Regular shifts available until October 2025 About Orygen Orygen is Australia’s Centre of Excellence in Youth Mental Health and the largest...
-
Administration Support Officer
6 days ago
Werribee, Victoria, Australia Wyndham City Council Full time $86,036 - $130,878 per yearHours per week: 38Remuneration: Band 5 salary from $86,136.96 per annum plus superannuation and a fortnightly RDOLocation: Werribee basedAbout the roleJoin Wyndham in this newly created role and provide efficient and effective administrative support to the Executive Officer to the CEO.Utilising your previous experience in a similar role, you will expertly...
-
Office Administrator
2 weeks ago
Werribee, Australia Michael Hill Full timeWe are a market leading, premium jewellery brand operating a network of stores across Australia, New Zealand and Canada. As our Office Administrator with our Michael Hill Werribee team, you’ll supporting the team and helping our customers mark life’s most memorable moments. Shine in a rewarding role as our Office Administrator at Michael Hill Werribee,...
-
Administrative Officer
14 hours ago
Werribee, Australia Victoria University Full timeShowcase your exceptional organisational and communication skills. - Collaborative, innovative and supportive work environment - The positions are located at our Sunshine and Werribee Campuses. **About Us** Victoria University (VU) is proud to deliver TAFE courses that meet the needs of both students and industry. Our proud 100-year history of excellence...
-
Administrative Officer
2 weeks ago
Werribee, Australia Mercy Health Full time**ABOUT THE ROLE** - We are seeking passionate and motivated administrative officers to join our Patient Services to provide high quality admin support in a dynamic environment. - We are looking to build our casual pool as we expand our services within the current COVID environment. You will provide administrative support to other team members and actively...
-
Administrative Officer
14 hours ago
Werribee, Australia Mercy Health Full time**ABOUT THE ROLE** - We are seeking passionate and motivated administrative officers to join our Patient Services to provide high quality admin support in a dynamic environment. - We are looking to build our casual pool as we expand our services. You will provide administrative support to other team members and actively participate in key activities of...
-
Administrative Officer
6 days ago
Werribee, Victoria, Australia Mercy Health Full time $60,000 - $90,000 per yearEmployment Type: Permanent Full TimeHours: 38 hours per week + ADOClassification: HS1Location: Werribee Mercy HospitalUpload with Application: Resume, Cover Letter, and all relevant qualificationsContact: Andrea Ryan, Manager Patient ServicesWhere there's life, there's Mercy.Where there's care, there's You.Through the battles and the breakthroughs, we're...
-
Administrative Officer
7 days ago
Werribee, Victoria, Australia Mercy Health Full time $60,000 - $80,000 per yearEmployment Type: Full time with an ADOHours: 38 hours per weekClassification: HS1Location: Werribee Mercy HospitalUpload with Application: Resume, cover letter, and all relevant qualificationsContact: Andrea Ryan, Manager Patient Services ) Where there's life, there's Mercy.Where there's care, there's You. Through the battles and the breakthroughs, we're...
-
Office Administrator
4 days ago
Werribee, Australia Zammit Trailers Full time**Join Our Team at Zammit Trailers!** Are you a reliable and motivated individual seeking a part-time opportunity? Look no further - Zammit Trailers is hiring! **Position**: Part-time Assistant Manager **Location**: Werribee **Hours**: Tuesday, Wednesday, Thursday 7:30 AM - 4:00 PM **Role Overview**: As an Assistant Manager at Zammit Trailers, you will...
-
Casual Administrative Officer
1 week ago
Werribee, Australia Mercy Health Australia Full timeEmployment Type: Casual Hours: Shifts on a 24 hour, 7 day a week roster Location: Werribee Mercy Hospital Application: Please upload resume and cover letter Where there’s life, there’s Mercy. Where there’s care, there’s You. Through the battles and the breakthroughs, we're there. Where will you be? For over a century, our incredible teams have...