Project Administrator

Unleash the Power of Multi-Mission Excellence: Safeguarding the Seas for the World's Navies.

Step into a world where cutting-edge technology meets unparalleled expertise. Ultra Maritime pioneers delivering multi-mission solutions that protect and empower the naval forces worldwide. With our extensive portfolio of capabilities, our innovations are utilised on naval fleets across our allied navies around the globe.

As the maritime and underwater battlespace evolves, we tirelessly push the boundaries to develop advanced specialist systems that provide our 'five-eyes' Defence customers with an unbeatable warfighting edge. From surface vessels to sub-surface operations and unmanned platforms, we are revolutionizing the way naval missions are executed.

We thrive on collaboration and partnering with our customers to ensure mission success. Our expert solutions encompass an array of game-changing technologies, including state-of-the-art sonar, radar, expendables, signature management, and naval power systems.

Join us in shaping the future of naval warfare and together, we will safeguard the seas and empower navies worldwide

Flexible Working

At Ultra Maritime, we understand that your personal life is just as important as your professional one. That's why we support and promote flexible working arrangements where possible.

We offer a 9-day fortnight working pattern, offering extended weekends every other week, granting you more time to pursue your passions. And that's not all - we provide flexible start and finish times.

We welcome the challenge to work in new ways and have trust in you when getting the job done because we recognise, our business is our people.

The Project & Cost Accounting function records the costs associated with a particular project or job in Ultra. It collects all costs, invoices, time cards and other direct project charges and assures they are recorded in the correct charge account. The function will create data that tracks, reports on and analyses the financial performance of projects.

Key responsibilities will include:
Project Administration
- Administrative support of Project and Program artefacts aligned with set policies and procedures
- Planning and coordination of Program administrative activities, outputs and tasks
- Supporting the delivery of Program and Project reports
- Supporting the development and implementation of Business Policies and practices
- Project Set up in IFS
- Monthly invoicing, project creation and reporting in financial system
- Assist and support with Program planning and reviews
- Other duties as directed

Project Reporting
- Provide recurring & ad hoc reports to Program Managers and other stakeholders
- Support month-end close processes

Financials
- Ensuring accurate and timely invoicing of customers and assist in the resolution of any overdue invoices in a prompt manner

Key Competency Requirements:

- Highly competent in use of Microsoft Office products (Excel, PowerPoint, etc.)

Personal Attributes:

- A sound understanding of program cost accounting / project accounting is desirable
- Self-motivated with the ability to work autonomously whilst able to motivate others around the business
- Good communicator who is highly analytical, with good attention to detail and able to prioritise tasks
- Creative and pragmatic in approach whilst being well organised and calm under pressure
- Prepared to multi-task and work flexibly to achieve deadlines
- Focus on process improvement opportunities for the LOB
- Demonstrates behaviours that align with and promote Ultra’s values

Experience:

- Experience with ERP’s and accounting standards

Ultra Maritime Values

Integrity. Excellence in all we do and how we do it

Transparency. Truth, trust and open communication

Alignment. One company, setting goals, meeting commitments

Why it’s great to work for Ultra Maritime
- Work a 9 day/ fortnight;
- Option to purchase additional leave;
- Employee Assistance Program;
- Wellbeing Program;
- Free on-site car parking;
- Free coffee/ tea/ soft drinks and fruit;
- CFS/ SES/ Reservist Paid Leave; and
- Professional development and study assistance, to name a few....

Interested in applying?
- Send a Resume and Cover Letter detailing your relevant knowledge, skills, and experience.

MAR

Nationality Requirements

Diverse & Inclusive Employer

Ultra Maritime is an employer that values diversity, inclusion, equity and equality. Underpinned by our values, behaviours, and policies, we want you to feel empowered to be your best and authentic self.

We promote a workplace that welcomes people from all backgrounds and cultures; believing that this will increase our diversity of thinking, and ultimately ensure we continue delivering on our commitments to our customers.

Company: Ultra Maritime