Junior Secretary

**Why Baker McKenzie?**

At Baker McKenzie not only do we pride ourselves on leading pay and a great culture, joining a leading Global Law firm provides unique development opportunities to grow in a highly supportive working environment throughout all stages of your life. We know our people value flexibility around when and where they work. So we are committed to offering a more adaptable way to work, we call this BAgile. As a highly valued employee we will also provide you with an extensive range of wellbeing, recognition & benefits offerings.

For more information on our benefits click here

**The Role**

This role will centre on delivering timely, efficient and high quality administrative, secretarial and practice group specific services to associates and others across the Dispute Resolution Group. Duties will include; drafting/preparation of correspondence, formatting of documentation, expense and billing management, financial reporting, diary management, filing, travel bookings, general administration duties and pre court administration (preparation of Briefs, Court Books, Court Forms).

**Responsibilities**

Key Duties of the role include but are not limited to:

- Answering the phone - appropriately screening calls, resolving simple queries wherever possible, taking and relaying messages promptly and, if necessary, redirecting queries.
- Managing monthly billing processes and specific client invoicing requirements, including drafting and circulating invoices, distributing invoices to clients and necessary weekly, monthly and quarterly reporting responsibilities for key clients
- Supporting the client matter intake process.
- Processing expense claims and cheque requisitions.
- Undertaking conflict searching.
- Working directly with clients, developing and maintaining relationships, and assisting with business development activities.
- Organising couriers, conferences and functions, travel and accommodation, internal and external meetings (including room, car spaces, catering, invitations etc.) for authors.
- Managing authors' calendars and schedules and keeping informed about authors' whereabouts at all times.
- Identifying, opening, generating, maintaining, labelling, updating and closing files, according to task, author and the Firm's requirements.
- Ad hoc tasks as requested.

**The Team**

Baker McKenzie's Dispute Resolution Group is one of the Australian office's largest practice groups and has the depth of experience and accomplishment to advise and represent clients in all matters associated with complex commercial disputes.

Our commercially pragmatic approach means we focus on the issues that matter to clients rather than simply managing the litigation process to a conclusion. We always take a strategic approach to disputes, identifying and guiding the client's legal team on any available options to promote early resolution but never losing sight of the need to resolutely promote our clients' best interests.

Our team includes some of Australia's leading litigation lawyers, each of whom is able to draw on the resources, combined knowledge and experience of the global firm's world class dispute resolution and litigation practice. This means that we have the privilege of being instructed by major national and international organisations in large-scale, complex litigation and dispute resolution across a range of industries and disciplines, including in relation to:

- administrative law
- advertising and marketing
- arbitration and mediation
- class action
- compliance
- financial transactions
- hostile takeovers
- information technology & communications
- inquiries/investigations
- insolvency and reconstruction
- international/cross-border disputes
- media and broadcasting
- partnerships and joint ventures
- product liability
- property and trusts
- risk management
- security enforcement
- shareholder disputes
- tax investigations
- trade practices and competition

**What we're looking for -**
- Previous experience in a similar role, ideally in a law firm or professional services environment supporting multiple fee earners
- A minimum typing speed of 50 wpm (90% accuracy rate)
- Technical proficiency in Microsoft Outlook, Word, PowerPoint and Excel
- Excellent customer service and client relationship skills
- SAP experience (preferred but not required)
- An Advanced Diploma of Business (Legal Practice) or equivalent qualification is desirable

**About the Firm**

At Baker McKenzie, we are different in the way we think, work and behave. Like no other law firm, we were born global. Our Australian practice was established in Sydney in 1964, in Melbourne in 1982 and in Brisbane in 2014. Our lawyers work seamlessly with our global colleagues, collectively providing a capacity of more than 5,600 locally qualified lawyers and 6,000 professional staff in 78 locations across 46 countries.

Baker McKenzie Australia can offer you access to complex, market leading matters working with some of the world's