Executive Assistant, Sydney

1 week ago

Sydney, Australia Taylor Thomson Whitting Full time

We are looking for an experienced Executive Assistant to support our Managing Director. As a key member of the team we will require someone to be available in the office.

**Your Main Responsibilities**
- Responsible for communicating with a wide range of people, managing appointments, coordinating meetings, and responding to incoming communications
- Coordinate the diary of the Managing Director to efficiently schedule meetings and requests, and overall workload
- Anticipate requirements for meetings attended by the Managing Director, and initiate the timely preparation of briefing material before the meetings
- Organising travel for the Managing Director and team, including air transportation, hotel reservations and visas
- Ensure efficient administration of online systems, processes, filing, databases, and registers
- Assist with client events including managing invitations and correspondence
- Partner with the Business Support, IT and Finance Functions to support staff and other internal/external stakeholders to manage and resolve needs and issues as they arise
- Develop appropriate systems, procedures and controls to enhance the accuracy, timelines and presentation of workflow
- Assist with the project lifecycle including reporting, WIP management assistance, following up debtors, assisting with resourcing (as required)
- Exercise discretion and always ensure the confidentiality of sensitive matters and appropriate security of documentation
- Update and manage client details in the client database

**About You**
- Qualification in Business or Administration studies
- Minimum of 5 years strong Executive Assistant experience
- Experience in the construction industry highly preferable
- Superior organisational skills and end to end coordination of meetings, projects, and events
- Demonstrated experience producing complex documentation and correspondence including meeting agendas, minutes, reports, presentations etc
- Excellent communication both written and verbal, with strong attention to details
- Intermediate - advanced MS Office Suite
- Adaptable and agile, and ability to work well within a changing work environment

**The Company**

TTW employs over 350 staff across six offices in Australia and Asia. We are 100% locally owned and have been consulting engineers for over 60 years.

We deliver iconic and award-winning projects across Australia and the globe that pioneer engineering excellence. TTW’s vision is to forge strong relationships with our clients through the delivery of smart, innovative and efficient engineering solutions.

**We value**:
Collaboration | Technical Excellence | A Personal Approach | Taking Initiative

One TTW is our ethos, which encapsulates all the experienced, innovative and creative people that makes us who we are. Through a supportive and collaborative team environment, you will have the opportunity to develop your career with a company that cares about YOU.

**Benefits**
- Enjoy our recently refurbished modern office in a convenient location
- Real career development opportunities
- Ongoing training and development including paid study assistance
- Company paid parental leave
- A robust social calendar including discounted exercise programs

TTW does not accept unsolicited resumes from recruitment agencies and is not responsible for any related fees.

Only applicants who are Australian citizens / permanent residents will be considered for this role.

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