Studio Administrator/executive Support

1 week ago

Canberra, Australia Cox Full time

Canberra

We are currently searching for a Studio Coordinator/Executive Support role to lead the operational & administration requirements of the Canberra studio.

COX Architecture is a multidisciplinary Australian practice which integrates architecture, planning, urban design, and interior design. We provide a supportive and collaborative culture where we encourage our people to strive for excellence in everything they do.

We are currently searching for a Studio Coordinator/Executive Support role to lead the operational & administration requirements of the Canberra studio.

Reception Management

You will be the first point of contact for visitors and callers to the studio - playing a key role in creating a positive experience for our clients and partners.

First point of contact for clients, visitors to the studio
Manage all incoming calls and enquiries
Manage external supplier relationships

General Administration

You will take charge of the smooth running of administrative processes, big and small, in the studio - enabling the larger team to focus on driving the business

Assist with coordinating internal and external meetings
Book travel, as required, national and international
Create and modify documents using Microsoft Office, Excel
General administrative duties, including but not limited to - staff expense claims, professional registration management, binding &, scanning, mail distribution, credit card reconciliation, maintenance of Canberra intranet page.

Studio & Facilities Management

You will play a key role in keeping studio spaces and facilities inviting and functional for studio members and visitors alike, creating a conducive environment for work and discussions to take place effectively

Facilities management for the Canberra studio tenancy
General oversight of studio facilities - kitchens, bathrooms, meeting spaces
Manage conference room requirements, including catering and AV equipment
Ordering - kitchen, stationery and other supplies as required
Manage cleaning contract and services

Executive Support

You will be the right-hand person to the management team
Prepare and organise documents, presentations, and reports for executive meetings, as required.

**Experience**:
Minimum 5 years’ experience in a similar role
Strong organisational and time-management skills with the ability to multitask and prioritise effectively
Ability to handle confidential information with professionalism and discretion.
A proactive and positive attitude with a strong sense of initiative.
Proficiency with Microsoft Office suite
Professional presentation & a positive attitude
Strong verbal and written communication skills
Strong attention to detail
Demonstrated ability to work autonomously and collaborate as part of a team

**Benefits**:
Competitive salary commensurate with experience
Professional development opportunities
Annual performance review
Collaborative and supportive work environment
Relaxed studio culture on Kingston Foreshore
Free parking adjacent to office or within 10 min walk
Positive workplace culture

If you are a team player and enjoy being part of a collaborative, dynamic design studio, and being pivotal to the smooth running of the studio - then we would like to hear from you.

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