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Administrative Assistant
2 weeks ago
We are seeking an experienced administrator to become a key member of our friendly Medical Services team at Wollongong Private Hospital. In this role you will be one of the key administrative supports to our Medical Services team.
**About You**
To succeed in this role, you will be a committed team player with very strong organisational skills. You must bring excellent time management skills along with the ability to effectively engage varied stakeholders ranging from hospital executives to front-line clinical staff.
**Key Responsibilities**:
- Provide administrative support for the preparation, distribution, and filing of quality and IPC documentation, reports, meeting minutes, and action plans.
- Maintain up-to-date records, databases, registers, and logs related to quality improvement, incidents, infection control, and staff education.
- Support data entry and compilation of reports for internal and external compliance, accreditation, and performance monitoring.
- Assist in preparing presentations, graphs, and visual reports for meetings and audits.
- Liaise with clinical and non-clinical teams to support communication and documentation flow.
- Maintain confidentiality and ensure documentation is handled in accordance with hospital policy and regulatory requirements.
- Assist with creation, formatting and upload of document or assistance with the document control process of the hospital
**Key Skills and Attributes**:
- Excellent organisational and time management skills with a keen attention to detail.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with SharePoint sites
- Discretion and confidentiality in handling sensitive healthcare information.
**Qualifications and Experience**:
- Certificate or Diploma in Business Administration or related field (desirable).
- Previous experience in a healthcare setting, preferably in quality, compliance, or infection control support roles.
- Understanding of hospital quality systems and/or infection prevention practices is an advantage.
**About Us**
Wollongong Private Hospital is a 171-bed private hospital set in the heart of Wollongong's Medical Precinct. It features state of the art equipment, facilities and patient services setting a benchmark for healthcare facilities in the Illawarra. Wollongong Private Hospital provides all major services including an intensive care unit, ten operating theatres, cardiac and vascular Labs and an Endoscopy suite.
The Hospital is owned and operated by Ramsay Health Care, a global operator of private hospitals and primary care clinics with over 70 Australian sites employing over 34,000 people. We have been focused on delivering high-quality patient care and practising the Ramsay Way philosophy of ‘People Caring for People’ since 1964.
**What’s in it for you?**
- **Professional Advancement**: Recognition, Rewards, Professional Development, and Employee referral programs. Free access to LinkedIn Learning, education scholarships and the Ramsay Leadership Academy to support career progression.
- **Discounts**: Ramsay Rewards - Access great deals at over 100+ major retailers. Hospital, Allied Health & Pharmacy discounts - you’ll pay less for hospital cover and receive higher extras limits for things like General and Major Dental.
- **Health and Wellbeing**: Flexible work opportunities with the ability to have a say in your roster, Flexible Leave Program, and a **free Employee Assistance Program** offering access to confidential counselling, coaching and support 24/7.
- **Leisure/Social/Financial**: Discounts for leisure travel with selected Hotels, salary sacrifice opportunities e.g., airport lounge membership, self-education expenses, novated leasing and more.
**Requirements**:
- _Must _provide a_ _**National Police Check** conducted within the previous 12 months
- According to the role, Ramsay may require a **Working-With-Children** check and **proof of immunisation** against infectious diseases.
**To Apply
