Administrative Assistant
6 days ago
We are seeking an experienced administrator to become a key member of our friendly Medical Services team at Wollongong Private Hospital. In this role you will be one of the key administrative supports to our Medical Services team.
**About You**
To succeed in this role, you will be a committed team player with very strong organisational skills. You must bring excellent time management skills along with the ability to effectively engage varied stakeholders ranging from hospital executives to front-line clinical staff.
**Key Responsibilities**:
- Provide administrative support for the preparation, distribution, and filing of quality and IPC documentation, reports, meeting minutes, and action plans.
- Maintain up-to-date records, databases, registers, and logs related to quality improvement, incidents, infection control, and staff education.
- Support data entry and compilation of reports for internal and external compliance, accreditation, and performance monitoring.
- Assist in preparing presentations, graphs, and visual reports for meetings and audits.
- Liaise with clinical and non-clinical teams to support communication and documentation flow.
- Maintain confidentiality and ensure documentation is handled in accordance with hospital policy and regulatory requirements.
- Assist with creation, formatting and upload of document or assistance with the document control process of the hospital
**Key Skills and Attributes**:
- Excellent organisational and time management skills with a keen attention to detail.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with SharePoint sites
- Discretion and confidentiality in handling sensitive healthcare information.
**Qualifications and Experience**:
- Certificate or Diploma in Business Administration or related field (desirable).
- Previous experience in a healthcare setting, preferably in quality, compliance, or infection control support roles.
- Understanding of hospital quality systems and/or infection prevention practices is an advantage.
**About Us**
Wollongong Private Hospital is a 171-bed private hospital set in the heart of Wollongong's Medical Precinct. It features state of the art equipment, facilities and patient services setting a benchmark for healthcare facilities in the Illawarra. Wollongong Private Hospital provides all major services including an intensive care unit, ten operating theatres, cardiac and vascular Labs and an Endoscopy suite.
The Hospital is owned and operated by Ramsay Health Care, a global operator of private hospitals and primary care clinics with over 70 Australian sites employing over 34,000 people. We have been focused on delivering high-quality patient care and practising the Ramsay Way philosophy of ‘People Caring for People’ since 1964.
**What’s in it for you?**
- **Professional Advancement**: Recognition, Rewards, Professional Development, and Employee referral programs. Free access to LinkedIn Learning, education scholarships and the Ramsay Leadership Academy to support career progression.
- **Discounts**: Ramsay Rewards - Access great deals at over 100+ major retailers. Hospital, Allied Health & Pharmacy discounts - you’ll pay less for hospital cover and receive higher extras limits for things like General and Major Dental.
- **Health and Wellbeing**: Flexible work opportunities with the ability to have a say in your roster, Flexible Leave Program, and a **free Employee Assistance Program** offering access to confidential counselling, coaching and support 24/7.
- **Leisure/Social/Financial**: Discounts for leisure travel with selected Hotels, salary sacrifice opportunities e.g., airport lounge membership, self-education expenses, novated leasing and more.
**Requirements**:
- _Must _provide a_ _**National Police Check** conducted within the previous 12 months
- According to the role, Ramsay may require a **Working-With-Children** check and **proof of immunisation** against infectious diseases.
**To Apply
-
Administration Assistant
1 week ago
Wollongong, Australia NextSense Full timePosted: 16/09/2025 Closing Date: 14/10/2025 Job Type: Permanent - Part Time Location: Wollongong Job Category: Allied Health **Our Purpose and Ambition** NextSense is a not-for-profit organisation supporting people with vision or hearing loss across Australia. We work with children, adults, and their families, providing a holistic approach to hearing...
-
Administration Assistant
2 days ago
Wollongong, Australia Verve Partners Full timeParking onsite - Collaborative environment - Known to look after their staff Our client is a leading and rapidly expanding building company based in the Illawarra and they are are seeking a dedicated administrator to join their team. Dedicated to building to the highest standard the team has established an exceptional reputation within the Illawarra region...
-
Administration Assistant
5 hours ago
Wollongong, Australia Shoalhaven City Council Full timeSalary: $57,635 - $64,780 p.a. plus 10.5% Super - Permanent/Full-time - Access to Variable Working Hours **About Shoalhaven Council** Shoalhaven City Council is a dynamic organisation serving a large and diverse community; limitless opportunity exists for an exciting and rewarding career. The Shoalhaven is located just 2 hours from Sydney and 2.5 hours...
-
Office Administration Assistant
2 days ago
Wollongong, Australia On Board Building Services Full time**About the role**: On Board Building Services is a building company located in Illawarra, with an opening position for an administration assistant in our Bellambi office. The role is 2 -3 days a week - Monday to Wednesday, but days and times are flexible. This role will include tasks such as: - Managing first point of contact correspondence for clients...
-
Legal Administrative Assistant
2 days ago
Wollongong, New South Wales, Australia Hanna Lawyers Pty Ltd Full time $49,900 - $79,979 per yearWe are a busy legal firm based in the Wollongong CBD seeking a legal administrative assistant/receptionist to join our team on a permanent, full-time basis, who is highly organised, professional and intends on working as a long-term career legal administrative assistant.Located in the heart of Wollongong CBD in newly refurbished offices, this role will see...
-
HR Administration Assistant
1 week ago
Wollongong, Australia Big Fat Smile Group LTD Full timeWe're Big Fat Smile. A not-for-profit that plays a pivotal role in the lives of thousands of children and families across Australia. We're early education enthusiasts, with 40+ community preschools, long day care centres, out of school hours care and vacation care, and a variety of community and inclusion programs. Each one dedicated to giving every child...
-
Executive Assistant
1 week ago
Wollongong, Australia Dairy Australia Full time**About the role** Our Dairy NSW team has a 2 year contract available for a driven and effective executive assistant/ business administrator. This role will be responsible for managing the administration and budgeting activities for Dairy NSW while also playing a key role in supporting the Executive Officer and our Board. Not only are you highly organised...
-
Administration and Sales Support Assistant
1 week ago
Wollongong, Australia CSC Full timeDue to growth we’re on the hunt for a motivated, personable, and detail focused Administrator. One with an eye for detail and a drive for excellence! Located in Wollongong this position will suit somebody seeking 4-5 days per week. Flexible and negotiable hours are on offer and the role can be offered on a part time or casual job share basis. You will...
-
Site Administrator
7 days ago
Wollongong, New South Wales, Australia Private Advertiser Full time $60,000 - $90,000 per yearAbout the CompanyDue to the recent growth of the business, this luxury residential builder are searching for a Site Administrator, to work on high end projects valuing from $2 million - $10 million, this is an amazing opportunity for a passionate ambitious Site Administrator / Junior Contracts Administrator.Duties and responsibilities: As the Site...
-
Administration Officer
1 week ago
Wollongong, Australia Unitech Solutions Full time**Administration Officer** We are seeking a full time, enthusiastic administrator to join our Wollongong team. You will be responsible for the first impressions of our business, as well as providing administrative support to the Sales, Service & Programming teams. The successful applicant will need to have a positive attitude, an enthusiastic work ethic &...