Administrative Support Officer

3 days ago

Ballarat, Australia Country Fire Authority Full time

Location: Western Region | Ballarat

Job type: Part time / Ongoing - part time

Organisation: Country Fire Authority

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: VG/1832955
- Located at CFA District 15 Ballarat
- Part time, Ongoing 1 day a week
- PTA 1 $51,135 pa (plus 11.5% superannuation) pro rata
The CFA are proud of the work we do, protecting lives and property, 24 hours a day, 7 days a week.
With over 51,000 volunteers CFA strives to be an organisation of choice for volunteers and employees. We, embrace individuals with diverse skills, experience and backgrounds, recognising the unique value they bring to CFA.

Want to read more about the Country Fire Authority (CFA) click here.

**About the Role**
The CFA District Mechanical Workshops are supported by Administrative Support Officers who manage the finance and administrative tasks for mechanical services, including parts ordering, purchasing, invoicing, and reporting.

This flexible, part-time role (1 day/week) is ideal for someone organised, adaptable and detail orientated.

More specifically the duties include:

- Provide administrative support for workshop operations, including word processing and data entry.
- Support the Workshop Officer-in-Charge with accounts, fleet data management and the organisation of purchasing and deliveries.
- Manage mail, reception duties, filing and document handling.
- Maintain accurate electronic records via SAP and SharePoint.
- Assist during major incidents or fires as required.

**About You**
- Demonstrated administrative and clerical experience
- Experience in managing a filing or document retention system
- Demonstrated ability to operate MSWord and MS Excel, as well as a general operating knowledge of computers
- Demonstrated understanding of financial systems, including Accounts Receivable, Accounts Payable and stock purchasing
- High-level communication and excellent interpersonal skills
- Demonstrated ability to work with mínimal supervision
- High-level organisation skills, including ability to schedule work and meet deadlines
- Demonstrated ability to perform in, and enhance a team environment

**Why choose CFA**
- Meaningful Purpose: Your contribution truly makes a difference
- Work-Life Balance: Paid parental leave, generous leave provisions
- Growth Opportunities: Learning and development
- Flexibility: Hybrid work options with flexible work arrangements
- Discounts: Emergency Memberlink discounts on various services
- Wellbeing Focus: Healthy for Life programs, flu vaccinations
- Member Assistance Program: Access support across 8 service pathways

**Your Application**

**Pre-employment Checks**
- Successfully complete a National Police History Check, Working Rights Check and hold a valid Working with Children Check.

CFA is committed to creating and maintaining a diverse, inclusive, and safe volunteer and work environment. Our aim is to have a volunteer and paid workforce that reflects the community it serves. First Nations people, women, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply.
Applications close: 11:59pm 8th December 2024

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