Executive Assistant

2 days ago

Melbourne, Australia McMillan Shakespeare Full time

At McMillan Shakespeare (MMSG), our purpose is to make a difference to people’s lives. MMSG pioneered salary packaging and novated leasing in Australia. Whilst we’ve grown from a small, family-run business to a global, Top 200 ASX-listed company, that entrepreneurial spirit remains at the heart of everything we do.

In your Executive Assistant role, you will provide executive support to the CFO and the Group Finance Senior Leadership Team. You will also support the board members working with the CFO as required. An advanced level of flexibility, discretion and confidentiality is required to be excel in this role.

The Role:

- Ensure the availability of relevant agendas and supporting papers for meetings and engagements
- Screen calls, field enquiries and requests whilst escalating urgent matters for the CFO’s attention
- Communicate on the CFO’s behalf with the Executive team, Executives of external organisations, the Board, suppliers and clients
- Coordinate investor meetings, teleconferences, webcasts, AGM’s and liaise with the external Investor Relations Advisor
- Prepare, review and edit correspondence, presentations and reports both of a general and confidential nature
- Prepare and distribute papers for the Board and regular committee meetings, together with ad-hoc papers and correspondence as required on Diligent Boards
- Coordination of Board meetings
- Organise and attend Executive meetings, prepare the agenda and action items, and distribute as required on Diligent Boards
- Assist the CFO with Company Secretarial matters including preparation and submissions of ASX announcements
- Manage the compilation of the Annual Report with the General Counsel, Financial Reporting Manager and external Designer
- Develop and maintain a strong awareness of business developments and priorities
- Build and maintain strong professional relationships with internal and external contacts
- Organise executive level business functions, conferences, and other events
- Organise travel for the CFO and Board
- Undertake projects for the CFO as required

What we can offer you:
- Our strong people-first culture- Flexible/hybrid working to enhance your work/life balance- Novated lease benefits and discounts- 12 weeks Paid Parental leave and access to our Parents Portal- Exempt Employee Share Plan- Paid Income Protection Insurance under MMSG default Super plan- Access to a broad range of learning and development programs- Career break and volunteering leave- Access to Employee Assistance Program and annual Flu vaccination- Lifestyle Rewards program

  • Business Development Executive

    6 days ago

    Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - Competitive- Contact: - Carissa McPherson**About the company** Our client is one of the world’s leading suppliers of materials, sign systems, displays and equipment, selling into the sign making and graphics industries. Their products and materials are used to create signs and displays, digital...

  • Executive Assistant

    2 days ago

    Melbourne, Victoria, Australia Lain. Full time $60,000 - $90,000 per year

    Company DescriptionLain collaborates with architects and designers to deliver tailored furniture solutions for exceptional spaces. The company is committed to sustainability, utilising authentic materials and innovative technology to extend the life of its collections. Lain provides sustainable furniture solutions designed for environmental harmony while...

  • Executive Assistant

    7 hours ago

    Melbourne, Australia APRA Full time

    Executive Assistant The role Executive Assistants provide professional administrative and business support to the Executive Director, ensuring that they are organised, informed and prepared. Executive Assistants also contribute to a culture of collaboration and improved practices within the business support community. **The team** The Executive Assistant...

  • Executive Assistant

    2 weeks ago

    Melbourne, Australia Environment Protection Authority Full time

    An exciting opportunity for an Executive Assistant - $90,067 to $102,192 salary range - Ongoing, full time - Location Macleod **An Executive Assistant at EPA will**: Provide high quality executive and administrative support to the Chief Environmental Scientist and Deputy Chief Environmental Scientists in Science Division. Using your initiative to prioritise...

  • Executive Assistant

    6 days ago

    Melbourne, Victoria, Australia NAB Full time $80,000 - $120,000 per year

    In this Executive Assistant role, you will oversee and provide high level executive support by undertaking a wide range of administrative, organisational, and advisory duties, both complex and discrete, associated with the overall management and operation of the Executive office and Leadership Team.14-month fixed-term, Melbourne-based Executive AssistantYou...

  • Executive Assistant

    1 week ago

    Melbourne, Australia Hudson Australia Full time

    This pay rate is inclusive of mandatory 25% casual loading Flexhive by Hudson is seeking experienced and reliable Executive Assistants (EAs) to provide high-level support across various Victorian State Government departments. If you're ready to make a real impact, working with some of the most respected agencies in the public sector, we want to hear from...

  • Account Executive

    2 weeks ago

    Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - N/A- Contact: - Adam White**About the company** A technology company established in 2014 in Melbourne, Australia, emerged from the collective vision of a group of engineers and individuals with prior retail experience. Their shared conviction was that harnessing data-driven strategies could...

  • Executive Assistant

    1 week ago

    Melbourne, Australia Talent International Full time

    **Job Details**: **Location** Melbourne **Salary** Negotiable **Job Type** Full Time **Ref** BBBH100369_1680234951 **Contact** Anita Fonseka **Posted** 3 days ago **The Role** This Government Agency is seeking an experienced Executive Assistant to support one of the directors. It is a 3 months contract role to start ASAP. **Key...

  • Executive Assistant

    6 days ago

    Melbourne, Victoria, Australia fb5957b5-5a9e-41e6-b4c2-db38efe447b6 Full time $80,000 - $120,000 per year

    THE ROLEThe Executive Assistant provides executive support to the Executive Director, Strategy Policy and Planning. The Strategy Policy and Planning Branch has portfolio responsibility for Social Housing Reform, Strategy and Results and Portfolio Planning. The successful candidate will provide high-quality, trustworthy, executive support to the Executive...

  • Executive Assistant

    4 days ago

    Melbourne, Victoria, Australia 7bb0a9b3-9c50-4024-99d5-9e360da50dfb Full time $104,000 - $130,000 per year

    At ASIC, you can be the change that ensures a fair, strong and efficient financial system for the benefit of all Australians. Contribute to delivering on ASIC's purpose, vision, and strategic priorities to help maintain the integrity of the financial system and protect consumers from harm.We are seeking a highly skilled and experienced Executive Assistant to...