Project Support Officer

Blue Mountains City Council has an opportunity for a highly experienced Project Support
Officer to be a part of its Business & Performance Team.

The role will assist in all facets of Project Support and Contract Administration in the delivery
of a number of projects including grant projects, recovery works and capital works projects.

To succeed in this role you must provide high-level project and administrative support to the
Infrastructure & Project Delivery Services Directorate. Tasks include contract and
procurement administration, the development and support of systems and processes to
ensure the efficient and effective operation of the Directorate.

**RELATIONSHIPS
**Reports to**:
Procurement & Contract Delivery Lead

**Staff Responsibility**:
Nil

**Key Internal Relationships**:All members of Infrastructure & Project Delivery
Services; Strategic Procurement, Contracts &
Warehouse

**Key External Relationships**:Stakeholders, Residents, Ratepayers, General
Public, Community Groups, Business Groups,
Consultants, Contractors, Other Councils,
Government Departments and Agencies.

CM No. Date last reviewed: 05-12-2023 Page 1

**KEY RESPONSIBILITIES
- Contribute towards the effective delivery of the Sustainable Procurement and Contracts

Policy.
- With support of the Procurement & Contract Delivery Lead, ensure Directorate

procurement practices align with best practice, local government procurement legislation
and Council’s policies and procedures.
- Provide administrative and project support with procurement, tendering and contract

management activities, such as
- Assisting in drafting the scope of work and procurement schedules.
- Assisting in preparation of pro-forma Requests for Quotation and Requests for

Tender; these may include disciplines such as but not limited to Concept/Design
Development/Detailed Design, Conservation Management Plan, Heritage Impact
Statements, Ecologists Report, Quantity Surveyor Reports.
- Participate in Directorate services contract establishment as instructed.
- Coordination of Tender Evaluation Panel & Tender Review Committee meetings.
- Support Service Managers, Program Leaders and Project Managers through the tender

process for the procurement of contracts with tasks such as issuing of contracts, progress
claims, extension of time assessment, or as directed.
- Promote the most efficient means of procurement activity and participate in the

development of e-procurement systems and processes with a major focus on a new quality
management system and continuous improvement activities.
- Promote good administration throughout the Council in respect of procurement and

contract management.
- Coordinate follow up actions on correspondence, Council resolutions, ELT decisions and

Councillor enquiries.
- Prepare/review correspondence and reports including assistance in the preparation of

Council Business Papers Tender Results as required.
**Capability
- To provide Project and Contract administration support to ensure processes align with

local government procurement legislation and Council’s policies and procedures.
**General
- Establish and maintain collaborative working relationships, including within formal and

informal teams, and facilitate positive outcomes with a wide range of internal stakeholders.
- Contribute to improving business processes, training, and systems development.
- Prepare reports, business papers, briefings, correspondence and memos as relevant.
- Support the Directorate and assist with administration tasks as required.

CM No. Date last reviewed: 05-12-2023 Page 2

**Guiding Principles
- We act as one organisation responding to the changing needs of our community while

protecting and enhancing our World Heritage environment
- We are strategy led, driven by our Community Strategic Plan with clear priorities and

focus
- We are service focused we continuously improve service provision and provide excellent

customer service
- We collaborate and work together to achieve our outcomes
- We ensure safety and well-being is at the centre of our organisation, operations and

culture for our employees, our community and our environment
- We are a socially, environmentally and financially sustainable organisation, living within

our means, ensuring best value resource allocation
These Guidelines complement the Council’s adopted Values of: Work Together; Work Safe
Home safe; Service Excellence; Value for Money; Trust and Respect; and, Supporting
Community

**Workplace Health & Safety**

Ensure compliance with WHS obligations and responsibilities as outlined in Councils policies
and procedures and under the relevant WHS legislation. These include but are not limited to:
identifying potentially unsafe situations or work practices and notifying your Supervisor or
Manager (or the Health, Safety Manager/Area Safety Representative); never performing a
task that you believe is dangerous or for which you do not have the experience, or have not
received appropri