
Receptionist / Administrator
22 hours ago
Receptionist / Administrator - ( 250001UJ )
**Description**
**About the role**:
Stantec is working on many iconic and exciting projects and we are looking to grow our supportive and friendly administration team If you like meeting and supporting people, being challenged with a varied and everchanging workload, have a can-do attitude and enjoy being part of a small team at the central hub of the office culture, we’d like to hear from you.
This role is to provide professional administrative assistance and support to the business and external clients, maintaining a high level of professionalism, confidentiality and discretion, at all times.
Primary responsibility is front of house reception, switchboard, booking meeting rooms and pool cars, event catering, keeping areas tidy, onboarding new team members, team safety, ordering PPE, stationery and kitchen needs, regular reporting and ad hoc administration tasks.
**Please note: This position is a fixed term, maternity leave contract through to December 2025. You will be required to work across our two Sydney offices at St Leonard's and Kent Street.**
**Day to day tasks would involve**:
- Reception and switchboard
- Provide administrative support to the business
- Assist with coordination of building maintenance, office equipment requirements
- In conjunction with the Shared Services Team, assist in maintaining compliance with quality, safety and environment policies and processes including assisting with regular audits
- Help coordinate office communications, client and staff events and meetings
- Assist with the coordination of onboarding and exit checklists to ensure staffers are complying with Stantec procedures
- Ad hoc administration duties
- Support the Shared Services Team Lead to carry out relevant Health, Safety, Security & Environment (HSSE) tasks as the Office Safety and Environment Coordinator (OSEC), taking reasonable precaution to provide and maintain a safe work environment and that safe systems of work are adhered to in all offices
- Assist in ensuring staff have support, training, etc
- Complete all work in line with Stantec Core Values and in accordance with the Stantec Quality, Safety & Environment Systems and Project Quality Procedures.
- Other duties as reasonably required
**To be successful for this role you'll need**:
- Excellent communication skills
- Demonstrated experience delivering excellent administration and office management services
- Minimum 3 years experience in an administration role
- Can-do attitude
- Excellent organization and time management skills, including the ability to multi-task and prioritize work
- Intermediate knowledge of Microsoft Office, with the ability to learn new systems
- Initiative and self-starting to identify proactive opportunities in the workplace
- Strong attention to detail
- Competent level of decision making i.e. able to identify, assess, evaluate and problem solve
- Self-motivated and able to use initiative
**What we offer**
Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.
- Genuine Flexible Working Arrangements (within the office environment)
- Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning
- Mentoring for your own development and the opportunity to mentor others
- Career growth opportunities
- A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables
- Salary Continuance Insurance (SCI)
- Mental Health and Wellbeing Programs
- Service Recognition Awards
- Employee Assistance Program
**About us**:
The Stantec community unites over 30,000 employees working in over 450 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life.
Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.
- Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind._
- We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships._
**Culture**
Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI, neurodiversity, and more Our employees play sport, fundraise, volunteer, learn, and have fun together.
**How to apply**:
No Agency CV’s will be accepted.
**Qualifications**
**Prim
-
Receptionist/ Office Administrator
1 week ago
St Leonards, Australia Wyn&Co Full timeWork with a high performance, friendly & fun team - Grow & develop your career in administration, sales & property management - Attractive base, regular performance reviews & ongoing training provided Do you have a passion for real estate? Our client is on the look-out for a receptionist/ office administrator to join their vibrant team! If you are positive,...
-
Medical Receptionist
1 week ago
St Leonards, Australia Landmark Surgical Specialists Full time**About the role** This part-time Medical Receptionist role at Landmark Surgical Specialists in St Leonards NSW 2065 is an excellent opportunity for an experienced administrative professional to join a dynamic and caring healthcare team. You will be responsible for providing exceptional customer service to patients, managing the clinic's front-of-house...
-
Receptionist
7 days ago
St Leonards, Australia Little Real Estate Full timeStart your career in Real Estate - No experience needed! - High level coaching and career development opportunities - Great company culture with no weekend work We are looking for someone who can own the reception space. You’ll be joining a supportive, respectful and fun organisation. With our own dedicated training team and receptionists from other...
-
Receptionist - (Part Time)
21 hours ago
St Leonards, Australia Talent International Full time**Job Details**: **Location** St Leonards **Salary** Up to AU$30.95 per hour **Job Type** Full Time **Ref** BBBH99788_1678953934 **Contact** Uvez Ahmed **Posted** 30 minutes ago **Talent International** is currently recruiting for a **Receptionist (Part-time)** to work for an **NSW Government** based in **St Leonards.** The position is **9-month...
-
Receptionist
3 days ago
St Leonards, Australia Little Real Estate Full timeStart your career in Real Estate - No experience needed! - High level coaching and career development opportunities - Great company culture with no weekend work We are looking for someone who can own the reception space. You’ll be joining a supportive, respectful and fun organisation. With our own dedicated training team and receptionists from other...
-
Receptionist and Team Assistant
21 hours ago
St Leonards, Australia RSL LifeCare Full timeReceptionist & Team Assistant- Located at RSL Life Care’s Stunning Head Office in St Leonards- Permanent Position - work for a for-purpose organisation!- Eligible for ‘not for profit’ salary packaging - up to $15,900 a year- Opportunity As our new Receptionist & Team Assistant you will join our passionate team, working for a for-purpose, not-for...
-
Office Manager/receptionist
3 days ago
St Leonards, Australia Talent Connect Australia Full timeGrow and develop within a global pharmaceutical company! - Part-time position - $70,000-$75,000+super (pro-rata) - Job security and stability Our client, a leading global organisation in the pharmaceutical industry, is seeking an experienced Receptionist and Office Manager to join their team on a permanent basis. This is an exciting opportunity to join a...
-
Administrative Assistant/receptionist
1 week ago
St Agnes, Australia Antelco Full timeInnovator & recognised leader - Permanent part time - 9am-2.30pm - Collaborative team environment Antelco is an Australian owned, innovation driven, producer of quality irrigation products for the retail, landscape, and agricultural markets to promote responsible water use worldwide. The Antelco Group encompasses manufacturing and distribution businesses in...
-
Receptionist/administration
3 days ago
St Marys, Australia TAG RE Full time**Position Overview**: **Responsibilities**: - Warmly welcome and assist visitors, clients, and vendors upon arrival, ensuring their needs are promptly addressed. - Professionally manage incoming calls, directing them to the appropriate departments or individuals. - Maintain the reception area to reflect the professional standards of the company, including...
-
Medical Receptionist
3 days ago
St Leonards, Australia Advara HeartCare Full timePermanent Part time position, 4 days per week - Monday, Tuesday, Thursday and Friday - Join our dynamic cardiology practice and Efficiently manage patient coordination, scheduling, and administrative tasks. - Leverage your medical reception experience to support a fast-paced environment. Want to make an impact on Australia’s heart health? Our team is our...