Property Administrator

JLL supports the Whole You, personally and professionally.
Shaping the future of real estate for a better world
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.
JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.
**What this job involves**:
As the Property Administrator, you’ll be responsible for accounts payable (AP) invoice processing and providing support regarding the use of the AP systems. You’ll also monitor a high-volume, centralised inbox and address these queries. Be a part of a fast paced, high-performing team who supports our National Property and Asset Management teams.
This role will be based in JLL’s corporate office in Parramatta.
**A snapshot of the role**:
Review and correct scanning and validation of all invoices into the AP systems
Coding of invoices and handling invoice rejections
Match purchase orders to invoices when processing
Liaison with wider Property and Asset Management team to validate purchase orders and processing
Assist with support queries for the AP system (ie. CAAPS, Prism)
Monthly audits and reporting to ensure accurate, timely invoice processing
General administration tasks and ad-hoc requests as determined by team leader
Monitoring of centralised inbox for invoices and support queries
Collecting and processing of all mail.
Co-ordination with business as required for maintenance of Supplier Master Data as required, including new vendor setups and existing vendor changes.
monthly reporting and audits to ensure accurate and timely processing of invoices and integrity of master data.
Supplier statement reconciliations as required.
**Sound like you? This is what we’re looking for**:
Excellent customer service & time management skills
Genuine passion to work in the property industry
The role requires an individual who is proactive, conscientious in their work ethic, diligent and organised in their approach to day to day tasks.
A demonstrated ability to think laterally, accommodate change and new ideas, and most importantly, to prioritise work.
Strong communication, organisational and interpersonal skills
Computer and basic accounting literacy - MRI experience preferred
**What you can expect from us**:
Please note, although developing relationships with agencies forms a component of the JLL talent acquisition strategy, on this occasion agency submissions will not be accepted.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.