Float Legal Secretary

Job Title

- Float Legal Secretary

- Job Location

- Sydney

- Job Type

- Business/Professional Services & Support

- Expertise

- Description

**Description**

**Clyde & Co **is a leading global law firm, helping organisations successfully navigate risk and maximise opportunity in the sectors that underpin global trade and commercial activity and enable global prosperity, namely: insurance, aviation, marine, construction, energy, trade and natural resources.

Based in our **Sydney Office** we are looking for a **Legal Secretary** to join our **float team**. The successful person will be joining a fun and collaborative team so being a driven team player is essential

Our Float Legal Secretaries provide a range of administrative support to Partner's and a number of fee earners to ensure that lawyers are fully supported in the delivery of legal services to our clients. Our float position is great for someone who likes diversity in their role as this position will work in multiple different practicr groups covering for full time secretaries during annual leave or sick leave etc.

**Key Responsibilities**
- High level of legal secretarial support to fee earners as required
- General administration including inbox management, drafting correspondence and court documents
- Monthly billing, including ensuring that client SLA's and specific billing requirements are followed
- Attending to client and matter queries, including managing the process of opening new clients and matters, through to closure of a matter
- Generating briefs to counsel and liaising with junior and senior counsel on matter coordination
- Capturing and recording fee earner time including business development activities and liaising with clients
- Diary management, including organising internal and external client meetings and arranging travel
- All other ad hoc duties as required.

**Client and matter**
- Attending to client and matter queries
- Assist with the preparation of routine correspondence
- Organising appointments
- Downloading subpoena packets and saving as per naming guidelines
- Assisting with the preparation of court documents which includes labelling, indexing, preparing files, briefs to counsel, court bundles
- Liaising with third parties.

**Finance**
- Process third party invoices and disbursements
- Compile and prepare fee earner expenses
- Assist the fee earners with timesheets in the firm's time management system, Intapp Time
- Provide assistance with the preparation of client reports.

**Skills And Experience**
- Minimum 2 years legal admin or professional services experience
- Superior time management to complete tasks efficiently
- Superior attention to detail
- High level of professionalism and service excellence with clear and concise communication
- Flexibility to work autonomously and as part of a team environment
- Experience with Elite 3E and iManage will be highly regarded
- A positive attitude to work, and an adaptable and collaborative approach.
- Provide assistance with all other reasonable work-related fee earner requests.

**Discover the Perks at Clyde's**

**Parental Leave**
We offer an extensive 26-week parental leave policy, ensuring equal opportunities for all prospective parents.
**Cultural Fit Matters**
We take pride in our unique culture and prioritize team synergy in our hiring process.
**Invest in Your Well-being**
Our comprehensive Fitness & Wellbeing Benefit covers various health activities, from gym memberships to mindfulness apps, fitness classes, massages, nutrition counselling, and more.
**Support for You and Your Family**
Access professional coaching and consultation services through our Employee Assistance Programme, benefiting both employees and their families.
**Convenient Central Location**
Situated in the heart of the CBD, our office boasts 'End of Trip' facilities for added convenience.
**Recharge with Wellbeing Days**
Beyond annual leave, employees are entitled to dedicated wellbeing days, facilitating much-needed rejuvenation.
**Connect Through Social Events**
Join our regular after-work gatherings, sports activities like touch football or run clubs, engaging trivia nights, and inclusive Diversity & Inc

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