Executive Assistant

SYNOPSIS:
Are you an experienced Executive Assistant with a passion for supporting senior leadership in a dynamic and community-focused environment? The City of Melville is looking for a highly organised, proactive professional to provide high-level support to the Director of Corporate Services and help drive key initiatives that shape our city.

This is an exciting opportunity to be at the heart of local government decision-making, working closely with senior executives, elected members and internal stakeholders to support the delivery of strategic outcomes for our community.

**Location**: City of Melville Civic Centre

**Salary**: $82,931.49 to $95,984.48 pro-rata p.a. + 11.5% Super

**Employment Type**: Permanent, Full Time

**Why You’ll Love This Role**

**Be a trusted advisor**:Provide executive-level support and handle high-level projects

**Work with purpose**:Be part of a team shaping the future of our community

**Fast-paced and impactful**:No two days are the same in this dynamic role

**Flexibility and balance**:Work in a supportive, collaborative environment

**What You’ll Be Doing**
- Provide high-level executive and administrative support to the Director, handling sensitive matters with professionalism and discretion
- Act as a key liaison between the Director, CEO, Executive Team, Mayor, Elected Members, and internal and external stakeholders
- Managing complex schedules, coordinating meetings, and overseeing diary management
- Preparing and reviewing correspondence, reports, briefing materials and presentations
- Liaising with the CEO, Executive Team, Elected Members and key stakeholders
- Coordinating the production of Council Reports, briefing notes and governance documents
- Overseeing the implementation of key actions, resolutions and strategic initiatives
- Organising and managing directorate meetings, events and employee briefings
- Conducting research and assisting with special projects
- Ensuring efficient workflow management and process improvements within the directorate
- Collaborating with other Executive Assistants and organisational leaders to enhance cross-functional support

**What We’re Looking For**
- At least 5 years’ experience supporting C-suite executives or senior leadership in a complex organisation
- Strong organisational and problem-solving skills with the ability to multitask and meet deadlines
- Excellent communication and interpersonal skills to build relationships across all levels of the organisation
- A proactive and adaptable mindset with a keen eye for detail and accuracy
- The ability to work independently while also being a strong team player

**Desirable**
- A tertiary qualification in Business Administration, Management or a related field
- Experience in budget management and financial processes
- Knowledge of local government processes, regulations and governance

**How to Apply**

**Closing Date**:Friday, 14 March 2025, 11.59PM AWST.**

**For further information about this position,**please contact: Gary Tuffin, Director Corporate Services on 08 9364 0930.

**Why The City of Melville?**

We are a welcoming and diverse community that enjoys a blend of retail and business precincts and an abundance of open spaces in a unique, natural landscape, along the shores of the beautiful Swan and Canning Rivers.

We are proud to be recognised as an **Inclusive Employer 2024-2025** - a prestigious award that benchmarks workplace inclusion across various diversity areas. This recognition is the only one of its kind in Australia and highlights our commitment to fostering a workplace where diversity is celebrated, and inclusion thrives. In everything we do, we focus on our EPIC values of **E**xcellence, **P**articipation, **I**ntegrity and **C**aring and we aim to achieve an inclusive, vibrant, and sustainable future.

**Why Belong?**

**Elevate your work experience with the City of Melville’s benefits**
- Be part of an award-winning, Inclusive Employer recognised for creating diverse, accessible, and welcoming workspaces
- Free Membership to our LeisureFit Centres
- Free On-Site Parking
- 6 Weeks Paid Parental Leave + 2 Weeks Return To Work Leave*
- 2 additional days of Annual Leave + Purchased Annual Leave options - take up to 10 weeks off per year*
- Superannuation package co-contribution up to 15%*
- Salary Packaging and Novated Leasing Options*
- Structured and supportive professional development, and study assistance programs*
- Access to Wellness and Employee Assistance Programs
- An active social club to connect with colleagues and make lifelong friends
- _Conditions apply. Please reach out for more information._