Personal Assistant

1 day ago

Sydney, Australia Mirvac Full time

Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.

At Mirvac, we know that it’s our people, their passion and expertise and the exceptional experiences we create for our audience, that defines us.

Our opportunity

We have an exciting opportunity for a Personal Assistant to join our Sydney team. Provide general admin support to the Construction Management Team, assist with the coordination and preparation of Construction activities and events and liaise with parties across the business, to obtain information on behalf of members of the Construction Management Team.

**Your responsibilities are but are not limited to**:
General admin duties such as typing, telephone screening, scanning, filing, photocopying, binding, filing, archiving etc.
Plan and organise meetings, attend and prepare minutes as required.
Interact within the department and all Mirvac locations in a professional and effective manner
Manage the diary for the Senior Management Team where necessary.

**Maintain filing systems**: Electronic and hardcopy filing as required; Establish files as required; Archive as required.
Organise travel arrangements and itineraries for interstate meetings/conferences.
Coordinate meetings, send invites, organise room bookings, catering etc
Ensure invoices are coded correctly through software system and approved on time.
Assist with the preparation and distribution of reports and presentations.
Collate and submit petty cash and expense reimbursement claims through Concur
Distribute incoming/outgoing correspondence (internal/external mail).
Other ad hoc duties as required.
Comply with the Mirvac HSE Management System HSE policies and procedures.
Participate in HSE programs as requested.
Report all incidents within 24 hours.

Your point of difference

Experience as a Personal Assistant/Admin Manager and demonstrated experience in an administrative role with conflicting priorities.
Previous experience in the property/construction industry is highly desirable.
Advanced level of IT proficiency e.g Microsoft Office Package, MRI, Basware, MEX, Salesforce.
Demonstrated commercial acumen
A proactive and self-motivated approach with the ability to solve problems, improve system and procedural efficiency and effectiveness, and resolve issues as they arise.
Resilience with the ability to work under pressure.
Exceptional interpersonal skills with the ability to leverage relationships and achieve successful outcomes.

What sets us apart?
Mirvac's team is our most valuable asset, and we invest in our people accordingly. A huge part of this is creating a positive workplace environment, where people are respected, encouraged and rewarded.

We're proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work. We feel fortunate to have so many talented, purpose-driven individuals on our team and our distinctive employee benefits highlight one of the ways we show our appreciation covering Lifestyle, Wellbeing, Community and Learning & Development - and with employee engagement exceeding 90%, it seems this appreciation goes both ways.

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