Project Governance Coordinator

**Company Description**
Our Infrastructure team have been helping the largest clients across Australia with their complex programs of work. Through this partnership on these major projects, we are currently looking for a Project Coordinator to join our team which require strong technical knowledge but equally strong collaboration and client management skills.

At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society. Every day we help our clients deliver ambitious and highly technical projects in over 120 offices and 47 countries worldwide.

We work on projects of all sizes from one-off developments to mega-programmes, from planning the future development of international airports to site based construction of individual buildings, or the largest rail infrastructure projects in the country. We cover everything from leading teams, planning works, tracking progress and business case delivery to bringing assets into use.

We work on projects of all sizes from one-off developments to mega-programmes, from planning the future development of international airports to site based construction of individual buildings, or the largest rail infrastructure projects in the country. We cover everything from leading teams, planning works, tracking progress and business case delivery to bringing assets into use.

Turner & Townsend will give you the opportunity to work with world class clients on cutting edge projects and to build a successful career with a company that will offer the highest levels of support at every stage.

In a Project Governance Coordinator role, you will have knowledge in:

- Preparation, collation and coordination of governance committee submission papers, reports, presentations, meeting agendas, meeting minutes and other documents. Liaising with stakeholders across the business to ensure coverage and deadlines are met, and reports are completed to the required standard.
- Undertake assurance reviews of all governance meeting agendas, papers and project gateway stage deliverables prior to issue to ensure compliance with the requirements of the Project Gateway process. Record and report any non-compliance to the Project Teams and relevant PMO stakeholders to enable correction prior to presentation at the governance meeting.
- Develop and maintain local systems, policies, processes and tools to ensure the effective management and tracking of project governance and assurance matters.
- Develop and maintain effective communication channels, feedback and follow-up mechanisms ensuring effective communication internally and with other Business Groups and external stakeholders.
- Schedule project and program governance and assurance meetings including managing and recording stakeholder invitation and attendance.
- Support the Project Teams to prepare governing forum papers such that timely, accurate and succinct information is presented to the approval forum in a manner that enables informed decision making and approval of funding in the best interests of the business.
- Track and monitor decisions and actions from governing forum meetings through to their conclusion, ensuring accurate minutes, decisions and approvals are captured.
- Work collaboratively and engage with a project teams and other key stakeholders to identify contentious issues arising from decisions, actions or other sources and escalate to the relevant stakeholder(s) to enable the agreed timelines and deadlines to be achieved.
- Undertake project performance, governance and assurance compliance analysis to identify and implement improved Project Gateway Processes.

**Qualifications**
- Tertiary qualifications in a relevant discipline or equivalent experience.
- 4+years experience working in complex, large scale projects across Infrastructure and Natural Resources.
- A suitable combination of comprehensive experience in project assurance and/or administration activities.
- Demonstrated experience providing high level administrative support in a project environment.
- Knowledge or the ability to rapidly acquire knowledge of the Project Gateway processes and systems.
- An understanding of the general principles surrounding project management.
- Demonstrated experience in establishing high levels of trust, integrity and responsibility in supporting the work of Project Managers and other internal stakeholders throughout the business.
- Experience in developing and maintaining effective office systems and procedures.
- Experience in a project/program management office role.
- Experience providing secretariat services within a project governance environment.

**Additional Information**:

- Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life.