Personal Assistant

Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.

At Mirvac, we know that it’s our people, their passion and expertise and the exceptional experiences we create for our audience, that defines us.

Our opportunity

We have an exciting opportunity for a Personal Assistant & Administrator to join our Sydney team. You will provide secretarial and administrative support. To maintain a can-do attitude and accurately complete requests in a timely fashion, with a view to delivering exceptionally memorable and rewarding experiences to our operators, customers, guests and communities.

Please note this is a 13 Month Fixed Term Full Time Contract

**Your responsibilities are but are not limited to**:
Ensuring the customer experience is encompassed in all aspects of the role.
Building collaborative relationships with key internal and external stakeholders.
Organising activities, engagement initiatives, conferences and events.
Organising meetings and room bookings and preparing and distributing minutes/action items in a timely fashion.
Preparing reports and additional correspondence including papers, presentations, briefings and proposals.
Collating and distributing legal contracts and documentation for submission, approvals and sign off where required.
Proactively assisting with administration requirements for the team, including but not limited to mail distribution, printing, photocopying, IT equipment, cabcharges, stationary and business card orders.
Manage and process invoices and expenses and following up on payment in accordance with allocated deadlines.
Driving improvements and maximising efficiency of administration processes and assisting with maintaining appropriate systems and procedures.
Competing tasks accurately, on time and to a consistently high standard.
Working collaboratively with national teams to deliver divisional initiatives and contributing to the implementation of the strategy.
Work with the team to achieve good communication channels between stakeholders.
Adhering to Mirvac policies and procedures and internal reporting deadlines, and providing accurate and high-quality reports, and quick responses to requests for information.
Assisting with any projects, or undertaking additional duties as reasonably required.
Supporting HR people requirements - e.g approving recruitment and employee change requests, organising signing of documentation, facilitating the onboarding and training of new employees, and ensuring accurate access and set up on commencement date.
Monitor the Project budgets to ensure that they are correctly reflecting the Investment Approval Feasibility Summary in Project Commitment Processing.
Assist with produce progress claims for owners.
Assist with the process expenses for team members in Concur and ensure compliance with the Client & Employee Entertainment Policy and procedures.
Assist the Project Manager and Commercial Manager in subcontractor and consultant management.

Your point of difference

Experience as a Personal Assistant/Admin Manager and demonstrated experience in an administrative role with conflicting priorities.
Previous experience in the property industry is highly desirable.
Advanced level of IT proficiency e.g Microsoft Office Package, MRI, Basware, MEX, Salesforce.
Demonstrated commercial/financial acumen
A proactive and self-motivated approach with the ability to solve problems, improve system and procedural efficiency and effectiveness, and resolve issues as they arise.
Resilience with the ability to work under pressure.
Exceptional interpersonal skills with the ability to leverage relationships and achieve successful outcomes.

What sets us apart?
Mirvac's team is our most valuable asset, and we invest in our people accordingly. A huge part of this is creating a positive workplace environment, where people are respected, encouraged and rewarded.

We're proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work. We feel fortunate to have so many talented, purpose-driven individuals on our team and our distinctive employee benefits highlight one of the ways we show our appreciation covering Lifestyle, Wellbeing, Community and Learning & Development - and with employee engagement exceeding 90%, it seems this appreciation goes both ways.