Virtual Administrative Assistant

1 week ago

Melbourne, Australia TQSolutions Full time

About The Evolved Group

The Evolved Group is a Human Insights Company. We use strategic consulting and advanced AI-powered technology to help our clients identify opportunities and optimise experiences. We are an award-winning company with a decade of success manifesting in continued growth. We have a 100% virtual team operating in US. We also have offices in UK, NZ and Australia (HQ).

The Role

The Virtual Administrator role is for someone who has relevant previous experience, enjoys supporting, working with others and looking for a full-time working from home administration role in a flexible environment. This position will be supporting the US virtual team.

Working in a supportive environment with high autonomy, you will work on

Providing administrative and organisational support to the Managing Director, including scheduling appointments, managing marketing initiatives, document prep, calendar management, expense reporting and ensuring compliance with expense claims and policies, special projects and other tasks as helpful

Managing meeting details such as initializing presentations, video call set up, slide presentations, take minutes and follow up with group members around deliverables as needed for internal and customer meetings

Participating department meetings and following up relevant actions

Conducting a thorough review of project documentation and organising folders to maintain compliance with established protocols

Placing relevant files and reporting to the online filing system

Prioritizing and manage multiple projects simultaneously and follow through on issues in a timely manner

Helping in the coordination of company functions such as team meetings, birthday celebrations and holiday events

Receives and responds to routine correspondence following established procedures not requiring management review.

Maintain and protect highly confidential corporate information and communicate information within scope of authority

Coordinating with the finance team to generate invoices for clients, updating the necessary information in the systems, and managing the process of communicating with clients and obtaining necessary approval

Updating deal information in HubSpot

Helping with onboarding and offboarding employees

Organising deliveries with the courier

Organising events for the team including selecting the venue, menu, arranging agenda, materials, guests

Success factors in this role

Ability to exercise independent judgment and employ basic reasoning skills

Excellent organisational skills

Close attention to detail

A friendly, professional manner

Good verbal and written communication

Fine computer skills, including MS Office (Outlook, Teams, PowerPoint, Word and Excel), and demonstrated ability to learn, implement and promote new systems

An equivalent level of knowledge gained through work experience, ideally in a similar administrative position in a faced-paced environment

  • Virtual Assistant

    1 week ago

    Melbourne, Victoria, Australia Business Vr Full time $60,000 - $90,000 per year

    Company DescriptionBusinessVR is a proudly Australian-based virtual receptionist service designed to help businesses stay connected, professional, and efficient, without the cost of hiring in-house staff. Our services include tailored call answering, message taking, call transfers, appointment booking, and after-hours support for businesses of all sizes...

  • Virtual Administration Assistant Manager

    6 days ago

    Melbourne, Australia Avant Full time

    About Avant and Avant Practice Solutions Avant is Australia’s leading medical defence organisation with a proud heritage of protecting Australian medical professionals for over 125 years. It was established by a small group of doctors in 1893, who wanted to “protect themselves from actions arising out of the practice of medicine”. Avant now represents...

  • Virtual Assistant for a Finance Company in Australia

    2 weeks ago

    City of Melbourne, Australia Virtual Coworker INC. Full time

    Virtual Assistant for a Finance Company in Australia (Home Based Part Time) Ivanhoe, Australia | Posted on 10/28/2025 - Work Schedule Monday to Friday, 12:00pm - 4:00pm Australian Eastern Standard Time - State/Province Victoria - Country Australia - Client Location Australia - Work Location Home Based - Philippines - Job Type Part time Client...

  • Administrative Assistant for a Maintenance and Renovation Company in Australia

    2 weeks ago

    Melbourne, , Australia Virtual Coworker Full time $50,000 - $70,000 per year

    • Manage and update job and quote details in ServiceM8 from Gmail or Whatsapp messages • Schedule and book our staff / other trades into the calendar based on work requirements, availability, and travel time. This includes sending a text / booking appointments with job contacts via Servicem8's text / email features• Assist with Gmail inbox management...

  • Yb Virtual Assistance

    8 hours ago

    Melbourne, Australia YBVA Services Full time

    **Here at YBVA Services, we are looking for small and large Aussie businesses that we can support, virtually!** **WHAT WE OFFER** Our Agency provides assistance to executives, freelancers, entrepreneurs and small to large business owners. With our highly dedicated and talented teams, we can assist your business administration needs anywhere, virtually! We...

  • Administration Assistant

    1 week ago

    Melbourne, Victoria, Australia Northern Health Full time $60,000 - $80,000 per year

    Reference Number:52308:Administration AssistantEmployment Type:On Going Full Time (FT)Location:Northern Health (All Campuses)About Northern Health:As an organisation we have a clear focus on how we service and partner with our community, including our strategy of helping the community stay well when at home. Our reputation of community minded, inclusive and...

  • Virtual Agency Manager

    1 week ago

    Melbourne, Australia Wealth Axis Full time

    Melbourne, Australia | Posted on 23/07/2021 **About us**: By joining us, you are becoming part of one of Australia's premier providers of outsourced solutions for financial advisory businesses. We specialise in the development and implementation of "best-practice" policy and process for dealer groups, practices, and financial advisers. Our core offerings...

  • Virtual Agency Manager

    2 days ago

    Melbourne, Australia Wealth Axis Full time

    By joining us, you are becoming part of one of Australia's premier providers of outsourced solutions for financial advisory businesses. We specialise in the development and implementation of "best-practice" policy and process for dealer groups, practices, and financial advisers. Our core offerings include: - Consultancy on Process Design & Technology -...

  • Virtual Agency Manager

    8 hours ago

    Melbourne, Australia Wealth Axis Full time

    Melbourne, Australia | **About us**: By joining us, you are becoming part of one of Australia's premier providers of outsourced solutions for financial advisory businesses. We specialise in the development and implementation of "best-practice" policy and process for dealer groups, practices, and financial advisers. Our core offerings include: - Consultancy...

  • Virtual Receptionist

    2 days ago

    Melbourne, Australia Hub Australia Full time

    Work in a tight knit, fun and collaborative team - Enjoy providing premium customer service - Receive amazing perks focused on wellbeing and career development **Virtual Receptionist/Customer Support Coordinator (On-site) | National** **Reports to**: Business Services Manager **Start date**: To be discussed **Location**: Collins Street **Employment...