Business Manager

**Overview**:
**Work Type**:Ongoing - Full-time

**Salary**: Salary not specified

**Grade**:Education Support - Level 2, Range 6

**Occupation**:Administration

**Location**:Melbourne - Western suburbs

**Reference**:1487402

**Selection Criteria**:
**SC1** Demonstrated capacity to lead an office team, including capacity for directing the work of others.

**SC2** Demonstrated knowledge and experience in respect to human resource and financial management records systems, in particular DET systems (for example CASES21, SRP, Edupay).

**SC3** Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

**SC4** High level organizational skills, including the capacity to prioritise work flows.

**SC5** High level written and verbal communication skills.

**Role**:

- A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.
- Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
- Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

**Key Responsibilities**

**Financial Management**:

- Develops and manages the school's budget.
- Oversees financial planning, accounting, and reporting.
- Manages financial resources and ensures compliance with regulations.
- Produce finance reports required for school council and attend school council meetings as required.
- Support families and students who are experiencing financial hardship through school support, scholarships etc.

**Human Resources**:

- Manages recruitment, training, and performance management of non-teaching staff.
- Ensures compliance with employment laws and policies.
- Serves as a point of contact for staff regarding HR matters.

**Facilities Management**:

- Oversees the maintenance and upkeep of school buildings and grounds.
- Manages facilities projects and ensures a safe and functional learning environment.
- Management of College keys.

**Procurement**:

- Manages the procurement of goods and services for the school.
- Ensures that purchases are made efficiently and cost-effectively.

**Administrative Support**:

- Provides administrative support to the principal and leadership team.
- Manages school data and information systems, including archiving.
- Serves as a point of contact for staff regarding administrative matters.

**Health and Safety**:

- Acts as the school's Health and Safety Lead and manages health and safety within the school.
- Ensures compliance with relevant regulations and policies.

**Leadership and Team Management**:

- Leads and supports the administration and finance teams.
- Promotes a positive and collaborative working environment.

**Strategic Planning**:

- Plays an active role in the development and implementation of school strategies and objectives.
- Ensures that the school makes the best use of its resources.

Other, as directed by Principal

**Responsibilities**:
**Deliver School Services**
- Manage the design and production of school publications and documents

**Finance**
- Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
- Prepare funding submissions for the leadership team and school council.
- Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
- Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
- Administer government grants and other school income.
- Manage fund raising activities.

**General Administration**
- Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
- Provide administrative support to external service providers as required.
- Manage the processing of student admissions, registrations, enrolments and transfers.
- Provide required level of administrative support for school events, functions and projects.
- Implement induction programs for new staff, volunteers and other workers to the school.

**Human Resources**
- Research, plan and prepare development programs for support staff