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Office Manager

3 weeks ago

Kilsyth, Australia Clearworld Cleaning Services Full time

**Objectives of this role**
- Oversee visitors to the office and ensure a friendly, personal experience
- Ensure peak operations for the organisation and implement preventive measures for potential issues
- Implement policies and procedures, measure outcomes against standards, and improve operational flow
- Coordinate internal and external resources, and cultivate relationships with vendors
- Respond to requests and questions about office operations
- Day-to-day customer service

**Responsibilities**
- Ensure office efficiency by maintaining common areas, organising procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
- Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports
- Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; and updating contacts database and employee lists
- Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested
- Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested

**Required skills and qualifications**
- Two or more years of experience in office management
- Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
- Ability to maintain confidentiality of company information

**Preferred skills and qualifications**
- Experience in developing internal systems
- Advanced computer skills and experience with online platforms
- Customer service skills

**Job Types**: Full-time, Permanent, Subcontract, Contract
Contract length: 12 months

Pay: $4,000.00 - $4,500.00 per month

**Benefits**:

- Company car
- Professional development assistance
- Relocation assistance

Schedule:

- 8 hour shift
- Fixed shift
- Monday to Friday
- No weekends

**Experience**:

- Office management: 2 years (required)

**Language**:

- English (required)

Licence/Certification:

- Full Driver Licence (required)

Work Authorisation:

- Australia (required)

Work Location: In person

Expected Start Date: 01/05/2025