Office Coordinator

7 days ago

Warners Bay, Australia Garage Doors and More Full time

Garage Doors and More are looking for an experienced Office Coordinator to support the day-to-day operations of the branch.

This role is to oversee and support all administrative duties and to support the Branch Manager in ensuring that the branch operates in an efficient and proactive manner.

Working alongside a team of professionals, a wide range of departmental and operational duties are to be carried out which include coordination of staff, stock control and generally, ensure the office operates smoothly and efficiently.

Competent and advanced computer knowledge, proficient in the use of Microsoft Office and Excel to review and track business performance, maintaining records and databases is essential.

To succeed as an office coordinator, you should be focused on streamlining office operations to maximise quality and efficiency while reducing costs. You should be analytical, knowledgeable, and organised with a proactive attitude and strong leadership skills.

Main duties and responsibilities
- Office stationery stock control
- Consumables stock control
- Maintaining office condition & arranging necessary repairs
- Oversee and implement training of new & existing staff along with admin training coordination as required
- Supervising office administration
- Meeting minutes (eg toolbox)
- Approval of credits within agreed amount
- Building rapport with technician’s
- Managing “further work” within SimPRO
- Assistance in stock take
- First point of senior contact with Customer Complaints
- Responsible for banking, cash and cheques deposits and coordinating the banking to be handled
- Responsible for petty cash and reconciliation
- Reactive to report to Branch Manager
- Scheduling Coordinator:

- Scheduling of installations work for technicians.
- Receiving technician personal day requests & coordinating and delegating necessary changes of schedule to adapt.
- “Closing off the week” - ensuring that SimPRO schedule has been cleared on a weekly basis of errors, further works and all items have been finalised.

Experience

Minimum 3 years experience in senior administration duties or more than 3 years experience with a Certificate IV in Business administration or equivalent
- High end SimPRO training & experience desirable
- Xero training & experience desirable
- Scheduling Experience
- Understanding & knowledge of all administration duties

Skills and competencies
- High level customer service focused
- High level Communication skills
- Attention to detail
- Time management/organisation skills
- Team work

Personal attributes
- Professional approach
- Ability to work under pressure
- Organisational & time management skills
- Excellent attention to detail
- Confident manner
- Positive approach to change
- Strong leadership qualities
- Calm manner

**Salary**: $47,874.58 - $50,000.00 per year

Schedule:

- 8 hour shift

Work Authorisation:

- Australia (required)

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