Executive Assistant

**ARPC Position Description**

**Function**:Chief Operating Office **Classification broadband**:ARPC 5/6

**Location**:Sydney **Security clearance**:Baseline

**Role Reports to **(role title)**:Chief Operating Officer (COO)

**Direct Reports **(role titles)**:Nil

**Purpose of the role **(Why the role exists; how the role contributes to the ARPC’s strategic objectives)
The purpose of this role is to provide high quality executive support to the COO to support them to manage
their schedules and keep up with correspondence based on their needs. (This role in a non-ongoing contract
role with a maximum term of twelve months.)

**Key Accountabilities** (Key activities, tasks, and outcomes to be achieved)***
- Role model ARPC’s Values and Code of Conduct and capabilities set out in the ARPC’s Capability

Framework
***
- Perform a variety of administrative tasks and support the COO
- Manage COO’s calendar and set up meetings
- Act as the point of contact among executives, employees, customers and other external partners
- behalf of senior executives- Make travel and accommodation arrangements for the COO (and occasionally where necessary other
- employees and ARPC Board members)- Process daily expenses and prepare weekly, monthly or quarterly reports on behalf of COO
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organise and maintain documents in accordance with ARPC’s document storage protocols

**Other**
- Lead and participate in other work streams and activities across ARPC, as opportunities arise

**Working Relationships **(Key stakeholders, clients, customers, suppliers, providers, consultants, etc.)***
**Internal Relationships**
- Build and maintain strong relationships across ARPC

**External Relationships**
- Build and maintain strong relationships with vendors and partners

***

**Person specification**

**Qualifications and experience**
**Qualifications **(indicate whether mandatory or desired)
- High School Certificate, Diploma or Tertiary qualification _Desired_

**Experience **(minimum type and level of experience required to perform the role)
- 2+ years hands-on experience in an executive assistant role _Mandatory_
- Experience working across all levels in an organisation _Desired_
- Knowledge of insurance, reinsurance banking or financial service_ Desired_

**Regulatory Responsibilities**

**Public Interest Disclosure Act 2013 (PID Act)**
- ARPC staff must assist the ARPC CEO (or delegate) and/ or the Commonwealth Ombudsman in the

conduct of a PID investigation.

**Privacy Act 1988**
- ARPC staff must adhere to the Australian Privacy Principles and the ARPC Privacy Policy and report

any privacy breaches by any employee or contractor to the Privacy Officer (CFO) and/ or Privacy
Champion (COO) as soon as they become aware of them.

**Freedom of Information Act 1982 (FOI Act)**
- ARPC staff are responsible for notifying and supporting the Information Public Scheme (IPS) Team to
- ensure published website Information is accurate, up‑to‑date and complete.- ARPC ‘owners’ of website content are required to review content on their page(s) at least annually.

**Technical Capabilities **(skills, knowledge, technical or specialist capabilities)
- The ability to work collaboratively
- Excellent organizational skills including time management
- Strong written and verbal communication skills
- Intermediate skills in Microsoft Word, Excel and Powerpoint
- Discretion and confidentiality
- Resourceful, innovative and proactive
- Strong interpersonal skills with the ability to effectively negotiate and influence
- Ability to build relationships with various stakeholders
- Working knowledge of project management software
- Astute attention to detail
- Courteous assertiveness

**Authorities Limits/ Type**

Financial Delegations: As per ARPC Financial Delegations

HR Delegations: As per ARPC Enterprise Agreement

Declared Terrorist Incident (DTI): As per ARPC DTI Response Plan

***

**Additional requirements
**ARPC Values**
- Delivering for our stakeholders
- Collaboration
- Personal leadership
- Integrity
- Wellbeing

**ARPC Capabilities (Integrated Leadership System)**
ARPC Capabilities describe behavioural expectations for all employees, by classification broadband.
- Shapes strategic thinking
- Achieves results
- Supports/cultivates productive working relationships
- Exemplifies personal drive and integrity
- Communicates with influence