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Executive Assistant to The Chief Executive Officer

3 weeks ago

Melbourne City Centre, Australia Court Services Victoria Full time

**About Us**

Court Services Victoria provides corporate services and facilities to support the performance of the judicial, quasi-judicial and administrative functions of Victoria's courts and tribunal, Judicial College and Judicial Commission.

Collectively, Victoria's Supreme, County, Magistrates', Children's, and Coroners courts, the Victorian Civil and Administrative Tribunal (VCAT), the Judicial College of Victoria, the Judicial Commission of Victoria, and Court Services Victoria (CSV) are referred to as the 'Courts Group'.

Our people enable the Courts Group to deliver on each jurisdiction's own strategic priorities while also pursuing strategic opportunities that are interconnected and deliver benefits more broadly.

**VCAT**

The Victorian Civil and Administrative Tribunal (VCAT) provides fair, efficient and affordable justice for the Victorian community.

VCAT is the busiest tribunal in Australia, handling over 83,000 cases annually across a broad range of civil, administrative, and human rights matters that significantly affect the daily lives of Victorians. Operating as a tribunal rather than a court, VCAT emphasises accessibility, informality, and timely resolution through alternative dispute resolution methods like mediation. As part of Victoria's independent justice system, VCAT receives administrative support from Court Services Victoria (CSV), a statutory body that also supports the state's courts and judicial institutions.

**About the Role**

The Executive Assistant to the Chief Executive Officer (CEO) works closely with the President's Chambers and the Executive leadership team (ELT) within VCAT.

The role requires you to confidently operate with a high level of discretion, autonomy and accountability in a fast-paced environment to deliver a high calibre of executive and administrative support to the CEO and members of ELT.

The role requires a highly organised, solution-focused individual with a communicative and collaborative approach, with the ability to work with mínimal supervision, ensuring deadlines are met and a high standard of work is achieved.

The key duties include:

- providing high-level executive support to the CEO, members of ELT and the day-to-day operations of the CEO office
- establishing and maintaining strong working relationships
- drafting, proof-reading and editing briefs, memorandums, and general correspondence in an accurate and timely manner
- maintaining confidentiality and sensitivity in the daily course of duties
- researching, planning and developing documents such as agendas, minutes and correspondence
- providing support for special projects in collaboration with business units across the orgnisation

**About You**

You will be able to demonstrate:

- high level organisational, analytical and conceptual skills
- ability to balance and adapt to competing priorities
- ability to anticipate needs and offer solutions to problems within the scope of the role
- strong professionalism and have applied a high level of confidentiality previously
- solid interpersonal skills with the ability to negotiate with a range of stakeholders
- a history of working autonomously with limited supervision
- exceptional written and verbal communication skills
- strong technical proficiency with the Microsoft suite and aiblity to use a range of technological platforms

**How to apply**
- resume
- a short cover letter

**Other information**

CSV is the employer of staff at Courts Group. CSV has a firm commitment through its Koori Employment Plan to increase participation of Aboriginal and Torres Strait Islander people across our workforce.

We value the unique backgrounds, experiences, and contributions that each person brings to our community and encourage and celebrate diversity. Those from the LGBTQIA+ community, women, people of all ages, with disabilities, culturally and linguistically diverse people, and those who are neurodiverse, are encouraged to apply.

We aim to create a workforce that reflects the community in which we live.