Divisional Coordinator

6 days ago

Brisbane, Australia Queensland Treasury Corporation Full time

The Divisional Coordinator provides administrative assistance to two of QTC’s divisions: Culture and Performance Division (CPD), and Funding and Markets Division (FMD), including Outlook mailbox management for an Executive Director within CPD. This position will play a pivotal role in the completion of administrative duties to ensure the smooth operation of the divisions and their effective interaction with the rest of the organisation.

**Key accountabilities**

***
**Provide administrative assistance to the divisions, including**:

- Provide general administration support, including answering phone calls and taking messages, printing, scanning, photocopying, binding, arranging couriers, etc.
- Monitor and coordinate divisional office requirements.
- Organise travel, accommodation and attendance at events for members of the divisions.
- Organise divisional events and team workshops.
- Organise meetings between various internal and external stakeholders.
- Coordinate divisional reporting to internal and external stakeholders.
- Communicate verbally and in writing with internal and external stakeholders on a wide range of administration matters.
- Complete purchase requisitions and processing invoices.
- Reconcile corporate credit cards and expense receipts.
- Facilitate the on-boarding of new staff members and visitors.
- Create and format documents including PowerPoint presentations and Word documents as required.
- Maintain accurate file records in QTC systems and databases.

**Provide administrative assistance to the Executive Director of QTC’s People, Culture & Education Services Group including**:

- Schedule activities, arrange necessary resources and coordinate briefs in relation to key projects or event.
- Prepare, review, and finalise correspondence.
- Provide event coordination and support.
- Liaise with external support teams in preparation for meetings and conferences.

**Required qualifications**
- Qualifications in administration or an equivalent level of experience.

**Required experience**
- Demonstrated experience in a personal assistant or business administrative role.
- Experience working with senior leadership team members.
- Experience working with the Microsoft Office Suite.

**Required skills**
- Ability to maintain a high level of confidentiality.
- Exceptional organisation skills.
- Exceptional customer service and verbal communication skills.
- Exceptional time management skills, with the ability to manage competing priorities within an autonomous role.
- Strong written communication skills.

**Essential personal qualities**
- Personal drive and integrity.
- Ability to be discrete, maintain confidentiality, recognise and respect sensitivities.
- Personal leadership consistent with QTC values.
- Prioritisation and work management - ability to identify, prioritise and balance the most critical work.
- Strong interpersonal skills, including the ability to deal with diverse stakeholders.

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