Executive Assistant

1 week ago

Sydney Central Business District, Australia HCF Full time

**About HCF**

At HCF, our purpose is to bring our human touch to healthcare. Since 1932 we’ve been putting our members and their health first. As Australia’s largest not-for-profit health fund, we cover over 1.7 million members with health, life, travel and pet insurance and our vision is to make healthcare understandable, affordable, high quality and member centric.

**About the role**

Provide high-level, quality executive administrative support in a professional and timely manner to support the Chief Risk Officer.

**Key responsibilities**
- Provide administrative support and general assistance to the CRO and to facilitate effective use of time and maximise interaction with key stakeholders:

- Co-ordinate diary appointments
- Arrange meetings with Chiefs, Directors, management, staff, key external stakeholders etc.
- Confirm arrangements, book meeting rooms, circulate any agendas and relevant information where required
- Provide relevant background material ahead of meetings/ deadlines
- Type presentations, submissions, correspondence, reports and agendas etc. for approval and timely circulation where necessary
- Type and edit reports and presentations, undertake filing and archiving
- Complete monthly expenses and invoices
- Organising business appointments and travel arrangements for the CRO as necessary
- Coordinating the organisation of events including booking appointments, rooms and notifying attendees
- Managing and planning the operational rhythm of the team (regular meeting etc.) and aligning to the overall HCF rhythm
- Coordinating new starter requirements i.e. onboarding process
- Other ad hoc tasks if and where required
- Communicating on the CRO’s behalf with the organisation's Leadership Team or where necessary
- Initiating and coordinating team events to support engagement
- Participating and contributing to work projects as required
- Assisting the CRO with management of Executive Audit, Risk and Compliance (EARCC) meeting processes (4 meetings annually)

**About you**

To be successful in this role, you will demonstrate the following qualifications, experience and skills:

- Confidentiality and discretion.
- Strong interpersonal, communication and negotiation skills.
- A proactive and flexible approach to work.
- Ability to work autonomously, employ initiative to find solutions, prioritise and exercise discretion.
- Excellent organisational and administration skills.
- Ability to liaise at an executive level, work under pressure and multi-task.

**Culture**

Working in the health insurance industry, we know how important it is to prioritise the wellbeing of our own people. We’re all about creating a fantastic people experience, guided by our values, so that we can in turn better deliver for our members. We work with our people to create a work experience that is inclusive, supportive, safe and respectful so we can do the best for our members.

Come and join our HCF team

**Benefits**
- Up to 50% discount on health cover, pet & travel insurance
- Flexible work arrangements
- Family & Friends day
- Organisational wide Recognition & Rewards program
- Generous Parental Leave Scheme
- Certified Family Friendly Workplace
- Health & Wellbeing Initiatives

**A career with us - How to Apply

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