Aps 4 - Executive Assistant

2 days ago

Sydney Central Business District, Australia Australian Government Department of Defence Full time

$71,207 - $77,739 (plus Super)
- Sydney CBD - NSW

**The Role**
An exciting opportunity exists for a highly motivated individual to provide executive support to the Director General Maritime Support Branch (DGMARSPT) and the Maritime Support Branch Program Office, within the Naval Shipbuilding and Sustainment Group. As an APS 4 Executive Assistant you will be responsible for:

- Managing a complex and challenging appointment diary and meeting arrangements of the Senior Executive Service Officer.
- Organising and reconciling all aspects of domestic and international travel in line with Defence Travel Policy.
- Preparing meeting packs, briefings, reports and other documents for senior Defence Committees.
- Building and sustaining relationships to work collaboratively with internal and external stakeholders.
- Records management in Objective and Financial Management systems in line with Defence policies and procedures.
- Providing administrative support to the MARSPT PO executive team as required.

**About our Team**
The Maritime Support Branch (MARSPT) provides integrated through life cross-class products and services, in support of the Maritime Domain and Navy. The Maritime Support Program Office (MARSPTPO) is the key enabler for strategic and administrative support for MARSPT. The PO provides the delivery of coordinated enabling support across the maritime environment by assisting MARSPT Branch Leadership to manage resourcing, integration and reporting for projects, products and services.

The PO operating environment is high-tempo, complex and challenging, requiring exceptional leadership and relationship management skills. The office is comprised of four functions, including business, strategic integration and performance and program management. The small team consists of an integrated workforce of APS, Navy and Contractors, as part of a diverse and inclusive Branch and Division environment located in Sydney and Canberra.

You will be able to demonstrate the ability to proactively anticipate the needs of your senior executive officer, and exhibit flexibility and resilience.

You will have excellent time management skills, strong attention to detail and excel at building and maintaining stakeholder relationships.

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