Executive Assistant to Director

2 weeks ago

South Melbourne, Australia Copper Road consulting Full time

South Melbourne location
- 3 days per week with work from home flexibility
- Supportive and social team environment

Supporting the Director and broader Leadership team of a boutique property consultancy this role is an integral part of ensuring efficiency with the day to day running's of the business. This is a newly created role with scope to make it your own and get involved in different areas and projects across the business. Initially this role will be 3 days per week with the view to increase to 4 days over time. The role offers work from home flexibility with thier chic offices based in South Melbourne.

**THE ROLE**
- Personal errands. Supporting the Director with personal errand requests such as pick-up and drop off items and coordinating appointments.
- Responsible for office support coordination. Support a positive and effective working environment. This includes understanding and supporting execution of compliance responsibilities (such as fire warden), stocking required items (such as stationary, food and beverages, cleaning materials, etc.) for the office, and arranging office maintenance and repairs.
- Support travel management. Support leadership and sales team with all work-related travel needs.
- Technology platform support. Salesforce and other platforms (e.g. Dropbox)

administration to set up new users, configure the system to meet company needs and trouble-shoot problems. Support leadership to make technology platform decisions as appropriate.
- Support Accounts Receivable and Payable. Support leadership to facilitate and record accurate payments to and receipt from vendors.
- Office meeting support. Support leadership to facilitate effective meetings including agendas, minutes, action items.
- Anticipate information and action requests for or on behalf of the CEO/CCO,

monitoring project/action progress and alerting the CEO/CCO when necessary to any potential delays.
- Other projects and tasks as assigned by the CEO or leadership with the organisation.

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