Assistant to the Executive Director

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This range is provided by Amity Property Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

A$90,000.00/yr - A$110,000.00/yr

Direct message the job poster from Amity Property Group

I find your best assets - your people Recruitment & PeopleEconomics implementation on 0485 901 863

EA to Director (Real Estate) | Amity Property Group | South Yarra | Full-Time | 6-9 months

About Us

Amity Property Group specialise in selling off-the-plan developments and established properties across Melbourne. Since being founded in 2011, we have built an impressive track record of successfully marketing projects right throughout Melbourne for a wide range of developers, from small firms undertaking their first development to major and world renowned development groups.

The Role

We're seeking an experienced EA to Director to join our boutique property group on a maternity leave contract. This is a unique opportunity to work directly with leadership in a varied role that spans executive support, property operations, and business coordination across our growing organisation.

What You'll Do

Executive Support & Business Administration

• Manage the Director's communications, meetings, and priorities with discretion
• Handle confidential matters and high-level administrative tasks
• Ensure seamless coordination that maximises leadership effectiveness

Office Operations & Property Management

• Maintain our professional South Yarra office environment and facilities
• Support commercial and retail property portfolio operations
• Coordinate tenancy management, maintenance, and compliance requirements
• Manage supplier and contractor relationships
• Support sales processes from contract execution through to settlement
• Maintain documentation and ensure compliance across all transactions
• Coordinate communication between agents, clients, and legal representatives

People Support & Business Operations

• Manage staff onboarding, leave tracking, and internal systems
• Process expenses, reimbursements, and financial coordination
• Coordinate company meetings, events, and team support functions

Secondary Business Support

• Support Capitol Cleaning operations and client coordination
• Assist with Owners Corporation services including AGM preparation

What You'll Bring

• 3+ years in business operations, executive support, or administrative roles
• Agents Representative Certificate (required)
• Strong organisational and communication skills
• Professional approach with discretion and confidentiality
• Detail-oriented and proactive approach
• Tech-confident and adaptable
• A collaborative team player who works well independently

Highly Regarded:

• Real estate or property services experience
• Experience with CRM platforms (Salesforce, PropertyMe, etc.)

Why Join Amity Property Group?

This is a unique opportunity to join a boutique and growing property group where your contribution has real visibility and impact. You'll work closely with leadership, enjoy a varied and challenging role, and be part of a team that values trust, professionalism, and a genuinely supportive workplace culture.

What We Offer:

• Direct exposure to senior leadership and business operations
• Varied role spanning multiple business functions
• Supportive team environment in a growing company

Ready to Apply?

If you're an experienced professional looking for a challenging and varied role where you can make a real impact, we'd love to hear from you.

Amity Property Group is an equal opportunity employer committed to creating an inclusive workplace for all employees.

Seniority level

• Seniority levelMid-Senior level

Employment type

• Employment typeContract

Job function

• Job functionAdministrative

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