Executive Services Officer
2 weeks ago
About the Department:
The Department of Education is dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.
About the Role:
As the Executive Services Officer, you will:
Provide high quality confidential administrative and executive support to the Executive Director.
Liaise with senior management, representatives of business units within the department and other government agencies to ensure the provision of high-quality administrative support functions.
Responsibilities Include:
As the Executive Services Officer you will:
Support the senior executive by coordinating high volumes of incoming and outgoing correspondence and responding to queries and requests for information;
Maintain a high level of accuracy in all correspondence and administrative documents while using use appropriate software programs, including Content Manager and OneNote;
Provide advice to the senior executives in the implementation and improvement of systems and processes; and
Coordinate travel arrangements, invoice payments, timesheet reconciliations and work alongside the broader Corporate Support Team.
Our ideal Executive Services Officer will have the following skills and attributes:
Outstanding skills in communication, customer service and the ability to build and maintain professional relationships;
High level skills in problem solving, prioritisation and managing competing demands in a timely manner;
Excellent attention to detail and proficiency in CM, OneNote, Excel and Alloc8; and
Flexibility and availability to meet the needs of the senior executive and the branch.
Interested? To Apply:
Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history);
Attach a 1-page written statement about how your achievements and capabilities meet the requirements of the role.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.
This work is licensed under a Creative Commons Attribution 3.0 Australia License._
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