Administration Assistant

**Job no**: 882861
**Work type**: Full time
**Location**: Adelaide CBD
**Categories**: Administration and Clerical
- **Women's and Children's Health Network, 3D Health, Health Education Interface, North Adelaide**:

- **Classification - ASO3 - $67,589 - $72,033**:

- **Full time - Ongoing Permanent Position**

**About the Opportunity**

We currently have an exciting opportunity to join the **3D Health** team as an** Administration Assistant - HEI **where you will be responsible for:

- Arrange meetings, appointments, and vehicle bookings, managing Outlook calendars. Handle enquiries courteously, both in person and over the phone, redirecting as necessary.
- Process HEI referrals and maintain the associated database. Maintain effective and confidential data filing and recording systems.
- Assist with HR-related data entry and verification in ProAct and databases. Submit staff timesheets to Payroll punctually and follow up on discrepancies.
- Attend meetings and case conferences, recording and preparing minutes for distribution. Accurately type minutes, correspondence, and reports as requested.
- Collect and maintain accurate data on Health Education Interface program activities, performing analysis and developing biannual reports.
- Support with EMR data entry.
- Report and follow up on fleet vehicle incidents and manage servicing and replacement. Manage monthly fleet log sheets and track vehicle usage, reporting underutilisation.
- Participate in a positive team environment promoting learning, safety, and creativity.
- Establish, enhance, and maintain office systems and procedures.

**About You**

To be successful in this role, you will have:

- Providing high-level confidential secretarial and administrative support services. Sound knowledge of office management and administrative procedures and systems.
- Demonstrated ability to organize meetings/projects, including venue selection, agenda preparation, and minute-taking with Knowledge of medical terminology.
- Competent in the use of computing software, particularly the Microsoft Office suite.
- Strong team player with proven skills to operate and contribute effectively as a member of a team. Effective verbal and written communication skills.
- Demonstrated ability to draft both routine and complex correspondence.

**What WCHN Can Offer You**
- Salary package a range of benefits (including living expenses such as mortgage, rent, utility bills and groceries) up to $9,010 each FBT year + $2,650 for Meal Entertainment expenses each FBT year.
- Access to Fitness Passport (workplace health and fitness program that gives you and your family access to a wide choice of gyms and pools across South Australia.)
- Free Public Transport for SA Health Metropolitan Hospital Workers.
- Access to generous leave provisions and professional development opportunities
- Support for you and your family via our Employee Assistance Program

You may be eligible for financial support if you are considering relocating from interstate or overseas. Please speak to the enquiries person of the role on offer to find out more.

**About Us**

The **Women’s & Children’s Health Network** is the state’s leading provider of best practice health care for women, babies, children and young people across South Australia. We offer:

- specialist care for children with acute and chronic conditions
- state of the art maternity and obstetric care services
- community based services reaching hundreds of thousands of babies, children and young people, their families and communities across SA
- specialist programs including Mental Health, Child & Family Health services, Youth and Aboriginal Health services.

Join our patient centred team and contribute to providing South Australia’s women, babies, children and young people with the best health care through both within our hospital or via our many and varied community services and programs.

Our values of Compassion, Respect, Equity, Accountability and working Together for Excellence or CREATE Together represent who we are as a Network.

**Want to know more about WCHN opportunities?** Click Here to discover how you can_ Realise your Potential _and join one of the many teams at the Women’s and Children’s Network to make positive change in our community.

**Stay connected with our Network Follow us on LinkedIn to stay informed about exciting job opportunities and updates on what we do. **Click here** to join the conversation.**

**Special Conditions**

To find out more about this role, including key selection criteria, all special conditions and minimum requirements, please click on the attached role description and also review our document checklists below.

Immunisation Requirements Checklist

Applicant Documents Checklist

**Application Instructions**

**Other Important Information**

The South Australian public sector promotes diversity and flexible ways of working part-time. Applicants are encouraged to discuss the flexible working arrang