Aps 4 - Executive Assistant

7 days ago

Edinburgh, Australia Australian Government Full time

$79,176 - $86,438 + up to 15.4% Superannuation (Includes scheduled March 2025 pay increase in accordance with the Defence Enterprise Collective Agreement 2024)
- Edinburgh - SA

**The Role**
The Advanced Strategic Capabilities Accelerator (ASCA) Head Office is looking for a highly experienced, enthusiastic and organised Executive Assistant to fill a current vacancy for an SES Band 1 Officer.

This role fast-paced with rigid timelines. It requires managing the office environment and prioritising workflow. To succeed in this role, you will have great people skills the ability to anticipate the needs of your senior executive and demonstrate flexibility, resilience and initiative.

Your tasks within this office will include but are not limited to:

- Providing administrative support to the SES Band 1.
- Monitoring and triaging the inbox of the Executive and managing their calendar.
- Using internal programs to track documentation as required.
- Tracking and processing administrative correspondence and documentation.
- Quality assurance of paperwork and documentation.
- Responsibility for travel requisitions and acquittals for the office, booking travel and accommodation etc.
- Assisting with coordination and preparation of executive communications and briefs.
- High level liaison with key internal and external stakeholders.
- Managing and coordinating input into monthly newsletters, internal updates and dashboards.
- Preparation of talking points and sit-reps.
- Developing business improvement initiatives to streamline workflow.

**About our Team**
The Advanced Strategic Capabilities Accelerator (ASCA) is transforming the way breakthrough military solutions are delivered by rapidly translating innovative technologies into capabilities that will help take Defence further, faster.

Our purpose is to accelerate delivery of capability to our Australian Defence Force (ADF) through innovation, underpinned by a work ethic aligned with Defence values. The transformation of Australia’s Defence innovation ecosystem is critical in delivering the advanced technologies that Australia requires for our national security.

ASCA connects and streamlines the Defence innovation systems by focusing on defined missions, solving the most relevant and urgent capability problems, and taking a more flexible and agile approach to procurement. This accelerates the transition of innovation into capability solutions that are acquired by Defence for the ADF, with the urgency required by our strategic circumstances.
- You have demonstrated experience and a high level of confidence in your ability as an Executive Assistant.
- You identify strongly with the Defence values of service, courage, respect, integrity and excellence.
- You thrive in a constantly, rapidly changing environment.
- You love to learn and be challenged every day.
- You are supremely adaptable.
- You are tenacious and resilient.
- You are always looking for faster, more efficient ways to work, within the guidelines of good governance.
- You believe constant communication and robust relationships are key.
- You enjoy working, and thrive in, team environments.

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