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Administrative Officer
2 weeks ago
Job Requisition ID: 4974
- Legal Entity: Monash Health
- Location: Clayton, VIC, AU, 3168
- Employment Type: Part Time Fixed Term
- Posting Date: 14 Jul 2025
**Monash Health is a great place to work**
Monash Health is Victoria’s largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe, high-quality healthcare and service for people at every life stage.
To see first-hand what our colleagues think about working here, take a look at the following short videos**:monashhealth.org/careers**.
**Monash Children’s at Home - Clayton**
- Key role providing administrative support to the Nurse Unit Manager, medical lead, allied health, nursing team, patients and their families as well as other key internal and external stakeholders
- Fixed term part time, 48 hours per fortnight, Monday - Friday shifts 1100-1930 with the flexibility to cover leave or vacant shifts on the weekends if required.
**About us**
- Monash Health provides integrated healthcare services available to over 1.3 million people, representing 32% of the population of greater Melbourne.
- Through home nursing visits, providing education and support to parents and carers delivered under a range of relevant programs, Monash Children’s at Home provides healthcare services for infants, children and their families at home and in the community.
- We are now looking for a highly motivated and experienced Administration Officer to join our dedicated team in a role that will see you working in a unique area at Monash Children’s Hospital, Clayton.
**About the role**
- You will be working with a dynamic team of nurses who are committed to Family Centred care in the Community setting. Reporting to the Nurse Unit Manager, you will work independently, but within a Team framework, providing effective support for the Nursing team. You will work collaboratively with other Administration Officers.
- Your specific responsibilities in this role will include:
- Providing high quality reception/customer related service, and varied office, administration and clerical duties
- Maintaining comprehensive departmental databases
- Ensuring accurate compilation of data to enable issuing of monthly invoices to both Internal and External stakeholders.
- Preparation of reports (in conjunction with NUM)
- Assisting team members with computer related issues, data entry and minute taking
- Monitoring team movement as well as keeping record of equipment ins and outs
- Stock maintainence and ordering
- Fleet vehicle maintainence and use as required
**Your experience and expertise**
- Through your previous experience, you can demonstrate:
- Proficient computer skills, using Microsoft (Windows and Office including Excel) and other hospital based reporting programs, such as iPM, EMR, SMR and HMS.
- Demonstrated accountability for providing high quality service
- Ability to work 1100-1930 weekdays with the ability to cover leave across weekend and earlier shifts if required
- Advanced written and verbal communication skills to effectively assist with family/ staff enquiries
- Excellent documentation skills and attention to detail to ensure accurate data entry and efficient office processes to ensure best practice.
- You are a dedicated professional and can demonstrate initiative and sound judgement in both decision-making and work planning. Previous experience in a hospital setting will be highly regarded and experience with hospital based reporting systems is highly desirable.
**What’s on offer**
- This role offers you a real opportunity to make a significant contribution to the Monash Children’s at Home Team. You’ll be supported by a highly experienced and well regarded management team that values your contribution and is serious about your personal growth and professional development.
- In addition, you’ll benefit from salary packaging options that can significantly increase your take home pay, and access to an onsite gym.
For a confidential discussion and to explore the opportunity further, please call Ashleigh Schneider on 8572 3006.
**Position Description description can be**found here**
We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles and our five ICare values.
**How to Apply**
Applications will be screened upon receipt and selection activity may commence prior to the closing date.
**Applications Close: 28 July 2025
