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Administration Assistant

2 weeks ago

Brooklyn, Australia Assist Ability Australia Full time

**Position title**:Administration Assistant

**Position location**:Brooklyn

**Time fraction**: 1.0FTE

**Salary**: $60,000 plus 11% Super

**Assist Ability Australia**

Assist Ability Australia are proud to be providers of truly person-centered and flexible support services for people with disabilities. Our staff members are positive, adaptable and energetic Disability Support Workers who enjoy challenging and rewarding work supporting people living with disabilities and their families.

We love diversity & inclusion at Assist Ability Australia and encourage people from all ages, abilities, ethnic backgrounds, genders and walks of life to join our team and respect all other staff members and participants.

The Office Assistant plays a crucial role in maintaining the efficient and organised functioning of the office. This position involves providing administrative support, managing office operations, and assisting various departments and personnel. The Office Assistant is a reliable and adaptable team member who contributes to a positive work environment and ensures smooth day-to-day operations.

**Key Responsibilities**

**Administrative Support**:

- Greet visitors, clients, and guests in a professional and friendly manner.
- Maintain and organise office files, documents, and records both physically and digitally.
- Assist in scheduling appointments, meetings, and conferences.

**Office Operations**:

- Manage office supplies inventory and place orders as needed.
- Coordinate with vendors and service providers for maintenance and repairs.
- Monitor and maintain office equipment, such as printers, copiers, and computers.
- Ensure a tidy and organised office environment by overseeing cleanliness and organisation.
- Run basic errands for the management team.
- Ensure office stocks are at correct levels.
- Arrange catering for meetings and events.
- Set up spaces for events and meetings.

**Data Entry and Reporting**:

- Accurately input and update data into databases, spreadsheets, and other systems.
- Generate and compile reports, presentations, and documents as required.
- Assist in basic financial tasks, such as tracking expenses and invoices.

**Communication and Collaboration**:

- Communicate effectively with team members, clients, and external parties.
- Collaborate with colleagues to facilitate seamless workflow and information sharing.
- Contribute to team meetings and brainstorming sessions with creative ideas.

**Travel and Logistics**:

- Assist in making travel arrangements for employees, including booking flights, accommodations, and transportation.
- Coordinate travel itineraries and ensure necessary travel documents are prepared.

**Qualifications**:

- High school diploma or equivalent; additional certifications or coursework in office administration is a plus.
- Proven experience as an office assistant or in a related administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic computer skills.
- Strong organisational skills with the ability to multitask and prioritise tasks effectively.
- Excellent communication skills, both written and verbal.
- Attention to detail and high level of accuracy in data entry and record-keeping.
- Professional demeanor, with a customer-focused and positive attitude.
- Adaptability and willingness to take on new tasks and challenges.
- Basic knowledge of office equipment and maintenance.
- Drivers license essential.
- Professional attire.
- Working With Children’s Check
- NDIS workers screening check
- Current police check
- NDIS workers orientation module

**Salary**: From $60,000.00 per year

**Benefits**:

- Professional development assistance
- Visa sponsorship

Schedule:

- 8 hour shift

Application Question(s):

- Do you currently reside in Melbourne, Australia?

Licence/Certification:

- Driver Licence (required)

Work Authorisation:

- Australia (required)

Work Location: In person