Project and Office Coordinator

1 week ago

Fortitude Valley, Australia Power Systems Consultants Full time

At PSC we're helping power a more sustainable world. Our global team of electricity experts have been tackling the thorniest problems for some of the most prominent industry players for over 25 years. By empowering people to make a difference and do the right thing, we help our clients and employees innovate and thrive in a rapidly changing industry.

The Project and Office Coordinator is responsible for project administration and the coordination of facilities and services for our growing Australia team. This role will play a critical part in keeping our business running smoothly by providing administrative support, aiding our organizational growth and increasing client needs.

**Project Administration Support**:

- Provide project support to Australian based employees, as well as international employees, as required
- Coordinate project financials (budget tracking, reporting, coding, invoicing and procurement)
- Prepare and send invoices to clients per PSC requirements and in compliance with contractual requirements and obligations
- Maintain SharePoint and office filing/archival system for project documentation, ensuring compliance with PSC’s quality systems and business documentation standards
- Ensure project documentation is kept at a high standard, is correctly identified and recorded, proof read, consistently formatted, tracked and filed
- Assist with project closeout
- Develop and maintain tools for tracking such as transmittal logs and a contract database
- Support project managers by coordinating project/customer meetings, attending and providing notes as needed

**Office Administration Support**:

- General office duties, reception and associated tasks, including for remote offices
- Maintain office stationery and kitchen supplies to ensure adequate stock
- Keep common office areas, including meeting rooms and kitchen facilities, neat and tidy
- Mail collection, banking, printing, binding, shipping etc.
- Organize and prepare for events and meetings (set up and break down of equipment, handouts and presentation documentation, refreshments, etc.)
- Office First Aider
- Facilitate communication with employees, executive and key business stakeholders
- Inventory Management
- Perform other duties as assigned

**_ We're an equal opportunity employer_**

**_
Opportunity Benefits_**
- Competitive salary and benefits package
- Opportunity to join an established and growing global organization
- Join a highly collaborative worldwide team of professionals
- Be a part of a team that drives the industry forward
- Join a team that values people, giving them the opportunity to develop their career direction

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