Bid Management Specialist

Under direct supervision, may complete assignments of limited complexity, requiring independent evaluation, selection, adaptation, and modification of standard techniques, procedures, and criteria.
- Assists in proposal writing and presentations.
- Produces regularly scheduled reports from marketing database.
- Is able to analyze and present data for purpose of evaluation.
- Demonstrates the ability to organize, process, and present information, requiring good communication skills.

Minimum Requirements

+ Prepare and produce high level bid submissions

+ Manage the go/no go process including initial meetings and assessment

+ Write non-technical components

+ Coordinate input of technical components

+ Develop and edit graphics

+ Review and edit proposals

+ Advice and support to local tenders and proposals (e.g. how to structure a response document, how to answer a question, where to find the information)

+ Maintenance and management of an accurate proposal database

+ Review, filter and distribute tenders received from online tender search services

+ Proposal filing integrity

+ Brand compliance

+ Maintain bid and opportunities database and work with Bid Manager’s to produce relevant reports

+ Coordinate the writing and client approval of Project Profiles

+ In conjunction with the marketing team develop marketing collateral (capability statements, skill sheets, project data sheets and CV’s) in line with corporate guidelines

+ Provide assistance to the Marketing team to work on bids for other groups where required

+ Produce reports and other general material to support Business lines

+ Maintain, develop and retain the highest appropriate standard of bid coordination skill

+ Commit to continual professional development and learning on relevant business and marketing matters

Client

+ Understand the importance of timeliness to internal and external clients. Achieve reliability and credibility in regard to meeting deadlines. Be punctual. Lead by example.

+ Proactive in meeting clients’ expectations and requirements

+ Liaison with key stakeholders for information required

Financial/Project Management

+ Maximise billable time where project manager confirms that it is possible to book time to projects.

+ Complete timesheets on a daily basis, allocating time correctly against job numbers

+ Ensure that invoices received are correct and approved before passing on to accounts department.

Internal Business

+ Ensure that confidentiality is maintained at all times

Other

+ Any other duties AECOM may reasonably require you to perform

Preferred Qualifications

+ Degree level qualification in Marketing or similar

+ Previous experience in a Bid Management role

What We Offer

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business. We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career. When you join us, you will connect and collaborate with a global network of experts - planners, designers, engineers, scientists, consultants, program and construction managers - leading the change toward a more sustainable and equitable future. Join us and let’s get started. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.