Executive Assistant/project Officer

2 weeks ago

Melbourne City Centre, Australia Department of Health Full time

***:
The position requires a highly motivated individual who is committed to delivering the highest level of client service to the Tribunal Members, has excellent communication skills, and is able to set priorities and work in a dynamic and changing environment.
Reporting to the Manager of Corporate Services, the Executive Assistant/Project Officer has an important role within the Tribunal's Corporate Services Team, principally:

- Providing executive support to the Tribunal's President and Deputy President
- Coordinating Governor in Council (GIC) member appointments
- Coordinating member forums, seminars and events
- Providing secretariat functions for high level groups and committees
- Performing general corporate, record keeping and administrative duties

Are you someone who
- Highly organised, with excellent administration skills, and experienced in supporting executive staff
- Has excellent written, communication and analytical skills
- Has the ability to develop respectful and collaborative working relationships with a broad range of stakeholders.

Accountabilities
- Provide executive support functions for the Tribunal President and Deputy President including; diary management, scheduling appointments and meetings, answering and screening telephone calls, assessing and prioritising incoming correspondence, preparation of outgoing correspondence for signature.
- Support executive meetings and committees, including scheduling meetings, preparing and distributing papers, arranging venues and catering, taking minutes and other duties are required.
- Coordinate member Governor In Council (GIC) processes including new appointments and resignations, and supporting relevant induction activities.
- Coordinate member events such as member forums and twilight seminars including sourcing venues, sending communications, arranging catering, supporting presenters, preparation of event materials etc..
- Facilitate HR processes for full and part time members including submitting leave requests, managing change to work arrangements, fielding HR queries and escalating queries through DH payroll teams.
- Assist with office administration tasks and responsibilities including reception phoneline duties, and other duties on behalf of the Manager of Corporate Services in their absence, as required.
- Develop and maintain strong, positive and professional relationships with key internal and external stakeholders including the Tribunal membership, identifying trends and escalating emerging issues as they arise with the appropriate person.
- Demonstrate a level of autonomy and authority to resolve operational issues as they arise and to amend or develop policy and procedures to ensure these issues are managed effectively.

Mandatory Vaccination Policy

**HOW TO APPLY**:
For this position, you are not required to address each of the key selection criteria in a separate written document.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.
For further information please visit the Department of Health

  • Executive Assistant

    24 hours ago

    Melbourne City Centre, Australia Victoria Legal Aid Full time

    Full time ongoing position - Salary range: $76,426 - $98,901 plus super plus salary packaging - Up to $15,900 in salary packaging and hybrid WFH & office model About the roleAn opportunity has risen for a dynamic Executive Assistant / Project Officer to join Chambers at Victoria Legal Aid. You will provide comprehensive executive support to the Chief...

  • Executive Assistant/project Officer

    5 days ago

    Melbourne City Centre, Australia Department of Health Full time

    ***: The role provides executive support services to the Executives in the branch and requires demonstrated attention to detail, teamwork, and effective communication. The role requires the provision of wide ranging administrative, secretariat and support functions, and is the key point of contact for key stakeholders from a diverse range of organizations,...

  • Executive Assistant, Strategic Policy

    1 week ago

    Melbourne City Centre, Australia Department of Health Full time

    ***: The Executive Assistant provides high-level administrative and executive management support, with attention to confidentiality and sensitivity, to the Director, Strategic Policy and Projects. The Executive Assistant is a pivotal collaborative point of contact for key stakeholders from a diverse range of government sectors. This position is a key...

  • Executive Assistant

    3 days ago

    Melbourne City Centre, Australia Page Personnel Full time

    CBD, Melbourne - Hyrbid work arrangements **About Our Client**: Our client, a leading global investment management firm dedicated to managing the assets of industry superannuation funds and other institutional investors. Office location: CBD, Melbourne Hybrid work arrangements: 3 days in office required Our client is seeking a highly organised and...

  • Executive Support/project Officer

    2 weeks ago

    Melbourne City Centre, Australia Victoria Police Full time

    **About the role**: Service Delivery Transformation Command (SDTC) is a specialist area within Victoria Police that works across the organisation to design, develop and implement a service delivery model that will better enable Victoria Police to serve the community by: - predicting emerging and future demands; - creating more flexible and evidence-based...

  • Executive Assistant

    3 days ago

    Melbourne City Centre, Australia Department of Education Full time

    **About the Department** The department provides a wide range of learning and development support and services. The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance...

  • Executive Assistant

    24 hours ago

    Melbourne, Australia Victoria Legal Aid Full time

    Location: Melbourne | CBD Job type: Full time / Ongoing Organisation: Victoria Legal Aid **Salary**: $76,426 - $98,901 Occupation: Administration/Secretarial Reference: VG/VLA/VLAC/1820599 Provide high quality and professional executive support to the Chief Counsel, and administrative assistance with projects and tasks across Chambers, including...

  • Executive Assistant

    2 weeks ago

    Melbourne City Centre, Australia IPA Personnel Services Full time

    Working for a large and reputable utilities organisation based in Docklands our client is looking for an Executive Assistant to support to Executive General Managers. You will have the opportunity to make a difference and add to the organisations work environment, within a place where you can learn and perform to your fullest potential. This role is for six...

  • Executive Officer

    2 weeks ago

    Melbourne City Centre, Australia HAYS Full time

    Visible Position Across Agency - 12 months (option for extension) **Your new company** Hays is currently working alongside a Federal Government agency to recruit Executive Officer Well-known for their positive mark in the Disability Sector, this organisation is going through a period of growth aimed at developing procedures and pushing best practice. This...

  • Executive Assistant

    3 days ago

    Melbourne City Centre, Australia Department of Health Full time

    **About the role**: - The Executive Assistant is responsible for providing confidential high-level executive and administrative support functions to the Executive Director, Improvement and their team to deliver government priorities and contribute to building a positive culture. - The Executive Assistant is a key coordinating link between the Executive...