Project Officer/executive Assistant

4 days ago

Melbourne, Australia Dixon Appointments Full time

Full time in Box Hill, WFH opportunities
- 6-month assignment commencing end of April
- Public Health Service
- Full-time in Box Hill, WFH opportunities
- 6-month assignment commencing end of April
- Public Health Service

**The Organisation**:
Our client is one of Melbourne's largest metropolitan public health services, providing a range of emergency, surgical, medical, and general healthcare services to people and communities that are diverse in culture, age, socio-economic status, population, and healthcare needs.

**The Role**:
This dual-reporting position provides high-level administrative, executive support and project coordination to the Executive Director Clinical Operations and to the Executive Director Finance, Procurement, and Corporate Services. This role contributes to the success of the Executive Directors through considered time management and proactive office support.

**Responsibilities**:

- Proactive diary management including coordination of papers, obtaining context of meetings for Executive understanding and importantly, protecting worktime and thinking space.
- Project support ranging from coordination, presentation management and relationship management
- Assist with the preparation of meetings, including booking rooms, preparing agendas and take minutes/action item meeting notes as required
- Overall office support duties and sharing the load with a small but effective and dynamic team

**Skills and Experience**:

- Extensive experience providing high-level executive support to senior executives
- Highly developed planning and organisational skills
- Excellent communication with the ability to establish trusting relationships with key stakeholders
- Proactive and flexible approach to all tasks
- Proficiency with Microsoft Office products

Dixon Appointments values diversity and inclusion and is committed to providing a safe, inclusive and barrier-free recruitment experience. Please indicate your preferred method of communication in your resume, and please let us know if you require any reasonable adjustments when dealing with us.

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