Administration Assistant to Chief People Officer

Seeking an experienced administration professional to support the Chief People Officer at Swinburne University
- Ongoing/ full-time position at our vibrant Hawthorn campus
- HEW 5 position | 17% super | flexible/ hybrid options available

**About the Role**
Are you a proactive, detail-oriented professional with a passion for providing high-level executive support? We're looking for an exceptional Administration Assistant to join our dynamic team and work directly with the Chief People Officer (CPO) in a fast-paced, impactful role at Swinburne University.

In this role, you'll be the trusted right-hand to the CPO—managing busy diaries, coordinating meetings and divisional events, arranging complex travel itineraries, and preparing key documentation. You'll be the go-to person for resolving issues efficiently and ensuring operations run smoothly behind the scenes.

Success in this role calls for discretion, diplomacy, and a deep understanding of internal policies and procedures. You'll be engaging with colleagues across the University, as well as external stakeholders and international partners—so strong communication and interpersonal skills are essential.

If you're tech-savvy with advanced skills in Microsoft Office and thrive in a culturally diverse environment, and pride yourself on your initiative and professionalism, we’d love to hear from you.

**About You**
To be suitable for this role you will need to have experience in the below key accountabilities:

- Demonstrated experience in providing high-level senior leadership support including the ability to deal with information of a sensitive and confidential nature.
- Excellent interpersonal, written and verbal communication and relationship management skills with demonstrated ability to communicate across cultures, and with staff at all levels of an organisation.
- Ability to be proactive and show judgement and initiative, to work independently and be an effective team member.
- Sound analytical and conceptual skills, with the ability to collect and interpret relevant information and find appropriate solutions to complex problems.

**Qualifications**
A degree with subsequent relevant experience and broad knowledge in senior administrative fields; or an equivalent combination of relevant experience and/or education/training.

**About Swinburne University of Technology**
Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university - one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.?

**To Apply**
Please submit your CV and cover letter addressing your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

**Applications Close: Tuesday 29th May 2025 at 12pm**.

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

**Diversity, Equity and Inclusion**
Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

**Victoria’s Commitment to Action: Improving international student employment outcomes**
- As a Circle Back Initiative Employer, we commit to responding to every applicant._