Assistant Program Officer

5 days ago

Brisbane, Australia Queensland Government Full time

**Assistant Program Officer AO4

Working closely with the Program Officers in the Contract Management Team, the Assistant Program Officer is responsible for a range of administrative and operational activities and providing support for members of the Contract Management Team.

About the role
As the Assistant Program Officer, you will specifically:

- Be responsible for operational activities including program administration, finance and client services.
- Assist in the provision of advice and support on a range of program initiatives which may include information management, reporting and other administrative tasks.

What we are looking for
We'll assess your merit for this role by looking at what you've done previously - the knowledge, skills and experience you've built, your potential for development, and your personal qualities. The position requires an applicant who:

- Coordinates and monitors contracts or agreements, correspondence and claims for payment, ensuring timelines are met.
- Maintains relevant databases including coordinating the update of information, upholding mechanisms for reporting database system faults, and extracting information to meet reporting requirements of senior management.
- Negotiates, consults and resolves conflict with internal and external stakeholders.
- Liaises with and provides information on Investment Division's training programs and initiatives to internal and external stakeholders.
- Assists in ensuring stakeholder and provider compliance with VET contractual arrangements and all reporting requirements are met.
- Operates computer and information systems, utilising a range of departmental software packages for the purposes of processing claims for payment, variations to contracts, document tracking, data recording and retrieval of information.

Refer to the Role Description for a full list of responsibilities and what we are looking for.

How to apply
1. Tell us about your skills:

- Your current resume detailing your previous work or voluntary experience including two referees who have a thorough knowledge of your conduct and performance over the past 2 years, or an appropriate period.
- We will use your resume to assess how well you meet 'What are we looking for' statements.
2. Tell us about you:

- Provide a short statement (of no more than one page) telling us why you are interested in this role and outlining what your motivation is to join us.
- This should not be a restatement of your resume and does not require you to address the 'What are we looking for' statements. The short statement is your opportunity to tell us about yourself, what you will bring to the role and what you will get out of it.

We're committed to appointing the best-suited person for each role. This includes considering equity, diversity, respect, and inclusion needs within our agency. We believe that these elements are essential for the success of our team, and we strongly encourage applicants from diverse backgrounds to apply. If you require any reasonable adjustments to fully participate in the recruitment process, please do not hesitate to reach out to the designated contact for the vacancy.

Applications to remain current for 12 months.
This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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