Administration Assistant

6 days ago

Greenslopes, Australia Hope & Care Community Services Full time

**About Us**

Hope & Care Community Services is a **NDIS-registered organisation** dedicated to **empowering individuals and families** through high-quality support services. We provide **Supported Independent Living (SIL), in-home and community supports, mental health support, and youth residential support**. Our mission is to create a more **inclusive and compassionate society** through advocacy, care, and sustainable solutions.

**About the Role**

**Key Responsibilities**

**Administrative Support**:

- Serve as the first point of contact for the organisation, managing incoming enquiries professionally.
- Maintain office supplies, equipment, and records to ensure smooth operations.

**Rostering Coordination**:

- Assist in the development and management of staff rosters and schedules.
- Resolve scheduling conflicts and make necessary adjustments.

**Property Management**:

- Oversee property-related tasks, including **ongoing maintenance, inspections, and documentation**.

**Document Management**:

- Maintain accurate and **up-to-date records** related to **human resources, rostering, property maintenance, and administration**.
- Scan and upload documents to **SharePoint** for secure and organised archiving.

**Timesheet Management**:

- **Manage timesheet approvals** to ensure accuracy in payroll processing.

**Communication & Coordination**:

- Act as a **central contact point** for internal and external stakeholders.
- Facilitate effective communication across teams and departments.
- Coordinate meetings, conferences, and events as required.

**About You**
- **Excellent communicator** with strong phone and interpersonal skills.
- **Resilient** and able to work under pressure, manage competing priorities, and adapt to change.
- **Professional** with strong business etiquette and attention to detail.
- **Proactive and solutions-focused**, with a strong sense of ownership and accountability.
- **Team-oriented**, collaborative, and capable of working effectively across departments.
- **Highly organised**, with excellent time management skills.
- **Tech-savvy**, with proficiency in **Microsoft Office Suite** and experience with **Windows OS**.
- **Experience in administration within the healthcare or community services sector is highly valued.**

**Why Join Us?**

At Hope & Care Community Services, we value our team members and foster a **supportive and inclusive work environment**. This role offers an excellent opportunity for someone looking to **develop their career in administration, HR, recruitment, or scheduling** within a growing organisation.

We look forward to hearing from you

**Job Types**: Full-time, Part-time, Permanent, Casual

Pay: $50,000.00 - $60,000.00 per year

**Benefits**:

- Employee mentoring program
- Professional development assistance

Schedule:

- 8 hour shift
- Monday to Friday
- Shift work

**Experience**:

- business administration: 1 year (required)

Licence/Certification:

- Full Driver Licence (required)

Work Authorisation:

- Australia (required)

Work Location: In person

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