Personal Assistant

Requisition No: 5784
- Executive Division: Nursing & Midwifery
- Division: Deputy of Executive Director N&MW - 2
- Program: Deputy of Executive Director N&MW - 2
- Department: Office of Deputy of Executive Director N&MW - 2
- Enterprise Agreement: Varied Health and Allied Services, Managers and Ad
- Job Function: Administration & Leadership
- Project:

- **Location**:Sunshine Hospital
- **Employment Type**:Ongoing,**Full Time
- **Salary**: HS3 + Super + Salary Packaging

**About the role**

Simultaneously, the position is responsible for the effective scheduling, coordination, and logístical support of the Leadership Programs for Nursing & Midwifery.

Join us in driving excellence in nursing and midwifery through strategic support and leadership development initiatives.

**Key responsibilities**:

- Provide high-level administrative support - Manage diaries, correspondence, meeting logistics, travel arrangements, and general office administration for DEDONM & DONM's while maintaining strict confidentiality and professionalism.
- Coordinate Nursing & Midwifery leadership program logistics - Oversee the planning, scheduling, and execution of Nursing & Midwifery Leadership Programs, including participants, materials, records, venue bookings, IT setup, and resource preparation.
- Manage meetings and communication - prepare agendas and minutes, track meeting actions, and maintain accurate digital records for ongoing meetings, projects, and documents.
- Liaise with stakeholders and program participants - act as a key point of contact for internal/external facilitators, guest speakers, and staff, ensuring clear communication and timely coordination for leadership programs.
- Support HR and Reporting Functions - Coordinate recruitment processes, onboarding and offboarding, maintain leave records, and contribute to project reporting, performance monitoring, and continuous improvement initiatives.

**About you**:

- Strong organisational skills with the ability to manage multiple priorities, coordinate complex schedules, and handle logistics efficiently.
- Exceptional written and verbal communication skills, with a professional and courteous approach to all stakeholders.
- Discretion and confidentiality with demonstrated ability to work with sensitive information and support executive-level decision-making with integrity.
- Attention to detail with a high level of accuracy in administrative tasks, data management, and event coordination.
- Proactive and collaborative: A self-starter with initiative and a collaborative mindset, capable of working independently and within a team.

**Position Description**

**About Western Health**

Western Health is one of the largest healthcare providers in Victoria, caring for a vibrant, diverse and rapidly growing community of one million people in Melbourne’s western suburbs.

With more than 13,000 staff, Western Health delivers 800,000+ occasions of care every year, providing high-quality, person-centred care across every life stage.

We provide a combination of hospital, community-based, at-home and in-reach services to aged, adult and paediatric patients and newborn babies. Specialties include oncology, renal, mental health, women’s health and maternity, chronic diseases, geriatrics and cardiology.

We have remarkable strengths in chronic disease, complex care and developing innovative and sustainable healthcare solutions. Our experience at the coalface of healthcare delivery for some of Australia’s most culturally and socioeconomically diverse and vulnerable populations provides us with unique insights into the most pressing health challenges.

Western Health operates four acute public hospitals: Sunshine Hospital (including Joan Kirner Women’s and Children’s), Footscray Hospital, Williamstown Hospital and Bacchus Marsh Hospital. We also operate Sunbury Community Hospital, Sunshine Mental Health and Wellbeing Centre, Melton Health and Community Services, Bacchus Marsh Community Health Centre, Caroline Springs Community Health Centre and Grant Lodge Residential Aged Care in Bacchus Marsh. Western Health also provides the primary healthcare service at the Dame Phyllis Frost Centre, a women’s prison located in Ravenhall.

**Why join us?**

**Compensation and benefits**
- Competitive salary packages aligned with market standards.
- Health and wellbeing programs, including flexible work arrangements.
- Scholarships and grants to support your continuous learning journey.

**Learning and development opportunities**
- Access the Western Health Learning Academy (WHA) for personalised learning pathways.
- Professional growth programs, including postgraduate studies and clinical education.
- Mentorship and career support.

**Community impact and inclusion**
- Make a meaningful difference in patients’ lives through compassionate care.
- Join a workforce that champions diversity and inclusion.
- Engage in community wellbeing initiatives and groundbreaking healthcare research.

**Organisatio