Administration & Finance Assistant

Elizabeth SA, Australia

**Total Tools Elizabeth** is looking for a **Part-Time Administration & Finance Assistant**, who has a real passion for tools & trades. This is an exciting opportunity for you to utilise your current skills and experience within a growing and diverse business.

This position will suit a motivated individual with strong attention to provide the highest level of
accounting and administration support to enable the store to exceed customer expectations and
support meeting the overall store performance levels

**What will you be doing?**

**Accounts Payable**
- Process supplier invoices daily, match credit notes with claims.
- Monitor payment commitments and prepare payments per cycle e.g. weekly, fortnightly or
monthly for processing by the Finance Manager.
- Liaise with suppliers regarding credit claims, payment queries and orders discrepancy.
- Ensure the supplier subledger is kept up to date.
- Process any ad hoc/overhead invoices.
- Reconcile supplier statements monthly.

**Accounts Payable**
- Follow up on overdue accounts to ensure timely receipts and advise Finance Manager on issues with any debtors.
- Process and follow up on rebates from suppliers and invoice as per supplier trading
agreement. Contra to AP where instructed.
- Ensure the customer subledger is kept up to date.
- Allocate customer account payments to invoices, and process debtor payments received into the bank.
- Issue customer statements monthly.
- Balance cash registers and maintain floats daily. Liaise with the Finance Manager on
rectifying any variances

**Financial Reporting**
- Assist with preparation of financial information/reports and financial analysis to assist with
the management with the successful operation of the business.
- Assist with maintaining financial registers including but not limited to vehicles and other
assets.

**Administration**
- Maintain effective filing systems.
- Order stationery supplies.

**Workplace Safety & Security**
- Provide a clean and safe work environment by adhering to all OH&S guidelines.
- Notify Store Owner of any potential hazards.
- Report any suspected theft or suspicious behaviour.
- Assist with hazard / injury reporting and investigation.
- Take corrective action to reduce risk of incidents and maintain a safe work environment.
- Ensure provision of PPE and that SOP’s are adhered to.

**Does this sound like you?**
- Previous retail and/or trade experience - you might be a retail star, or a tradie looking for a break from the tools
- Has worked with, understands, and has a passion for tools
- Enthusiastic, highly motivated, and a phenomenal teammate
- Dedicated to providing exceptional customer service
- Comfortable with technology - computer literacy is a must
- Available for weekdays, weekends, and some public holiday work

**Why work for us?**

For 30 years, **Total Tools** has operated as the ultimate tool shop, delivering the right tools and advice for our customers, who are
with the Finance Manager for approval.

Our operating model is one that respects and invests in our team and customers. We live by our values
- **One Team, Own it & Get it Done, Customer First & Be the Difference**

**We also offer**:

- Competitive wages, with flexible rosters
- Ongoing product training in market leading brands like Bosch, Makita, Milwaukee, and many, many more
- Commitment to ongoing job security, development, and growth

**All that is left to do is to to join the Total Tools team**
- Total Tools is a proud equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All hiring decisions are based upon skills, qualifications, and merit._
- Only applicants with valid working rights in Australia will be considered for this position._

**_ ‘#S-DNI’_**

**Type**: Administration / Finance

**Category**: Store Support

**Reference ID**: JK000075

**Date Posted**: 13/05/2025